• IPDC - Office Coordinator - Administrative…

    State of Indiana (Indianapolis, IN)


    IPDC - Office Coordinator - Administrative Assistant I

     

    Date Posted: Aug 29, 2025

     

    Requisition ID: 464862

    Location:

    Indianapolis, IN, US, 46204

     

    Indiana Public Defender Council

    About The Indiana Public Defender Council :

    The Indiana Public Defender Council (IPDC), established in 1977, is a state agency within the judicial branch that supports and coordinates indigent defense services across Indiana. Serving approximately 1,600 attorney members statewide, IPDC provides training, research, trial briefs, forms, and procedural resources to public defenders, contractual pauper counsel, and court-appointed attorneys. Governed by an 11-member board, the Council does not directly represent clients or provide legal advice to the public but equips attorneys in all 92 counties to deliver competent and effective representation to indigent defendants, ensuring access to justice as guaranteed by the Constitution.

    Role Overview:

    Provide administrative assistance in the areas of membership services, subscription maintenance, and production of publications on a three-quarters-time basis. Additional responsibilities include assisting with supporting events and processing payments. This position requires strong organizational skills, anticipating necessary actions, and the ability to prioritize tasks effectively within a reduced schedule.

    Salary Statement:

    The salary for this position traditionally starts at $53,00.00, but may be commensurate with education or work experience.

     

    Qualified candidates, please submit a resume, a cover letter, and three professional references. Cover letter should specifically address your ability to manage responsibilities effectively within a reduced schedule and your experience with database management and administrative support functions, to [email protected] , Subject: Office Coordinator Opening; Attn: Bernice Corley.

     

    A Day in the Life:

    A. Membership Support

    • Manage membership requests, website access, listservs, subscriptions, and publication sales.

    • Maintain and update membership database.

    • Respond to member inquiries and provide customer support.

    • Assist with weekly membership emails.

    B. Publications

    • Maintain and update the case law database.

    • Assist with formatting and publishing manuals/pamphlets.

    • Support content review and distribution.

    • Print and mail IPDC-created manuals.

    C. Office Assistance

    • Answer and return calls, check/route agency emails.

    • Process incoming mail.

    • Provide parking validation.

    • Support events: book meeting space, manage event software, and arrange staff/presenter lodging.

    • Assist with billing, receiving, and processing payments.

    • Perform additional tasks as assigned by leadership.

    D. Board Support

    • Schedule and coordinate board meetings.

    • Provide in-meeting support: roll call and minutes.

    • Arrange accommodations for in-person meetings.

    • Prepare meeting materials and follow-up documents.

    What You'll Need for Success:

    + REQUIRED QUALIFICATIONS

    + High school diploma or equivalent required.

    + Strong organizational and time management skills essential for part-time schedule.

    + Excellent written and verbal communication skills.

    + Proficiency in Microsoft Office Suite.

    + Ability to work independently and accurately, while prioritizing tasks effectively.

    + Customer service experience preferred.

    PREFERRED QUALIFICATIONS

    + Experience with customer management systems.

    + Proficient in Microsoft Office Suite products, including MS Excel.

    + Previous administrative experience in a professional office environment

    + Familiarity with legal or governmental organizations.

     

    Qualified candidates, please submit a resume, a cover letter, and three professional references. Cover letter should specifically address your ability to manage responsibilities effectively within a reduced schedule and your experience with database management and administrative support functions, to [email protected] , Subject: Office Coordinator Opening; Attn: Bernice Corley.

     

    Current Employee? Click here (https://performancemanager8.successfactors.com/sf/careers/jobsearch?bplte\_company=indianaoff) to apply.