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Description

Robert Half’s client, a respected nonprofit organization in San Diego, is seeking a reliable, professional, and proactive Senior Administrative Assistant to provide high-level support to the Board of Directors and executive leadership. This hybrid role requires someone highly organized, detail-oriented, and confident in managing board communications, meeting logistics, and committee coordination.

Role: Senior Administrative Assistant

Key Responsibilities:

Board & Committee Support

+ Prepare, schedule, and distribute board and committee agendas in advance.

+ Compile and distribute meeting packets, notices, and governance documents.

+ Take and maintain accurate meeting minutes for boards and committees.

+ Support onboarding of new board members and ensure all documentation is complete.

Organization & Communication

+ Manage multiple board calendars, deadlines, and deliverables.

+ Ensure communications and emails are professional, timely, and accurate.

+ Coordinate directly with board chairs and committee leaders at an executive level.

+ Reach out to committee members and distribute materials in a timely, organized manner.

Meeting Management

+ Oversee logistics for board and committee meetings.

+ Coordinate Zoom/virtual meetings, Gmail invites, webinars, and shared documents.

+ Utilize Google Shared Drive and Asana for project and task management.

+ Attend in-person meetings in San Diego as needed.

Administrative Support

+ Support executive leadership with board-related tasks and documentation.

+ Assist with production and organization of materials for governance and compliance purposes.

+ Ensure accuracy and consistency across all board documents and records.

Requirements

Qualifications:

+ Strong organizational skills with the ability to manage multiple boards and committees simultaneously.

+ Excellent attention to detail and follow-through.

+ Comfortable communicating with executives and board members.

+ Proficiency with Zoom, Gmail/Google Suite, shared drives, and Asana.

+ Prior experience supporting nonprofit boards or senior leadership is highly preferred.

+ Self-motivated, proactive, and able to operate independently with minimal oversight.

+ Eager to learn, take initiative, and contribute to organizational success.

+ This position operates with minimal oversight, so the ideal candidate must be highly accountable, able to manage their workload independently, and ensure all meetings are prepared well in advance.

+ As a remote role, it requires someone who is self-motivated, proactive, and eager to learn and grow.

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .