• Administrative Assistant

    Robert Half Office Team (San Diego, CA)


    Description

    Our client is seeking a detail-oriented and efficient Administrative Assistant to support our daily office operations and contribute to a well-organized and productive workplace. The ideal candidate will be proactive, resourceful, and able to handle multiple administrative tasks with accuracy and professionalism. This position is key to ensuring the smooth running of our organization's operations.

    Key Responsibilities:

    + Provide general administrative support, including managing correspondence, scheduling meetings, and handling phone calls.

    + Organize and maintain office files, records, and documentation.

    + Assist with the preparation of reports, presentations, and other documentation as needed.

    + Manage calendars and appointments for team members, ensuring optimal time management.

    + Facilitate internal and external communication by acting as a reliable liaison between departments and external partners.

    + Handle office supply inventory, placing orders when necessary to maintain stock.

    + Coordinate travel arrangements and process expense reports for staff, if applicable.

    + Perform data entry tasks and update databases with accurate and detailed records.

    + Assist with event planning and logistics for company meetings, functions, and activities.

    Requirements

    + Proven experience as an administrative assistant, office assistant, or related role.

    + Strong organizational skills with exceptional attention to detail and accuracy.

    + Proficiency in Microsoft Office software (Excel, Word, PowerPoint, Outlook).

    + Excellent communication skills, both written and verbal.

    + Ability to manage multiple tasks, prioritize work efficiently, and meet deadlines.

    + High level of professionalism and confidentiality when handling sensitive information.

    Preferred Qualifications:

    + High school diploma or equivalent; a college degree or certifications in office administration are preferred.

    + Familiarity with office software, databases, or systems relevant to the role.

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .