• Office Administrator

    Robert Half Office Team (San Diego, CA)


    Description

    Our client, a well-established financial services firm in San Diego, is seeking a detail-oriented and professional Office Administrator to manage day-to-day office operations and provide administrative support to the leadership and financial teams. This role ensures the office runs efficiently while supporting staff and clients with professionalism and discretion.

    Responsibilities

    + Serve as the first point of contact for clients, vendors, and visitors, maintaining a professional and welcoming environment.

    + Manage office operations including mail, supplies, equipment, and vendor coordination.

    + Support leadership and financial teams with calendar management, travel arrangements, and meeting coordination.

    + Prepare reports, presentations, and documentation related to client accounts, meetings, and internal operations.

    + Assist with onboarding new employees, maintaining personnel records, and coordinating office-related HR activities.

    + Maintain filing systems, both digital and physical, ensuring confidentiality and compliance with regulatory requirements.

    + Organize and coordinate internal events, team meetings, and client-facing gatherings.

    + Provide general administrative support, including expense tracking, data entry, and ad hoc projects.

    + Ensure office policies and procedures are followed and identify opportunities for process improvements.

    Requirements

    Qualifications

    + 2+ years of experience in office administration, preferably in a financial or professional services environment.

    + Strong organizational and multitasking skills, with attention to detail and accuracy.

    + Excellent written and verbal communication skills.

    + Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); familiarity with financial software or CRM platforms preferred.

    + Ability to handle sensitive and confidential information with discretion.

    + Professional demeanor and a proactive, problem-solving mindset.

    + Associate’s or Bachelor’s degree preferred, or equivalent relevant experience.

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .