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Position Details

Position Information

Requisition Number

TES2965P

Home Org Name

Lib Arts Constituency Adv

Division Name

Senior VP, Advancement

Position Title

TES - Administrative Support Specialist

Estimated Hours Per Week

32-40

Anticipated Length of Assignment

12 months

Job Summary

Auburn Advancement (https://auburngiving.org/) is seeking candidates for the position of **Administrative Assistant Support Specialist** in the College of Liberal Arts to provide comprehensive administrative support to the development team, including managing financial processes, coordinating donor-related events and travel, maintaining calendars, and overseeing clerical tasks such as correspondence, record keeping, and mail distribution. Assist with donor data management and tracking, support fundraising initiatives, and serve as a backup during staff absences to ensure seamless office operations.

**Temporary Employment Services (TES )** , a unit of the Auburn University Department of Human Resources, is an in-house support center established to meet the temporary employment needs of the university.TES provides qualified and dedicated temporary employees in a wide variety of occupations to meet the staffing needs throughout the campus. Temporary employees are hired for a variety of reasons with the most common being:

+ Assistance in the place of a regular employee who is absent for a specified period of time

+ Additional assistance during periods of abnormal or peak workloads

+ Assistance with special projects

+ Seasonal work

+ Emergencies

If you are looking for an employment opportunity,TES is a great way to showcase your professional skills and assist Auburn University while gaining valuable work experience within higher education.

AU students are not eligible forTES .

Essential Functions

+ Provide administrative support to Development Officers, including assisting with varying financial and payment processes, expense reports, and documentation related to donor engagement and travel.

+ Assist with the coordination and execution of special events and donor-focused activities for the College of Liberal Arts, including scheduling, communication, logistics, and materials preparation.

+ Enter, track, and manage donor and prospect information through the development pipeline, ensuring data accuracy and timely updates in relevant systems.

+ Perform a variety of general clerical duties including answering phones, typing correspondence, filing documents, record keeping, and preparing internal and external forms or flyers.

+ Maintain calendars, schedule meetings, and coordinate appointments for members of the development team, ensuring effective time management and communication.

+ Distribute incoming and outgoing mail, monitor office supply levels, and place orders as needed to support team operations.

+ Provide assistance to the Development Specialist and Development Coordinator on projects and daily functions that support fundraising and engagement initiatives.

+ Serve as a temporary replacement in the absence of a regular employee, assuming necessary responsibilities to ensure continuity of operations within the development office.

Why Work at Auburn?

+ **Life-Changing Impact** : Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.

+ **Culture of Excellence** : We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.

+ **We’re Here for You** : Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.

+ **Sweet Home Alabama** : The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.

+ **A Place for Everyone** : Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.

Ready to lead and shape the future of higher education? Apply today! War Eagle!

Minimum Qualifications

+ High school diploma or equivalent plus 4 years of experience in administrative support services

OR

+ Associate’s degree plus 2 years of experience in administrative support services

OR

+ Bachelor’s degree

Desired Qualifications

+ Proficiency in computer programs,

+ particularly the Microsoft Office Suite;

+ strong listening, writing and speaking skills;

+ strong organization and time management skills;

+ demonstrated office management skills;

+ willingness to embrace new processes and ability to research and resolve policy or procedural problems.

Posting Detail Information

Salary Range

$22.00/hour

Work Hours

Regular business hours (M-F 7:45 - 4:45), including some evenings and weekends.

City position is located in:

Auburn

State position is located:

Alabama

Posting Date

07/01/2025

Closing Date

Equal Opportunity Compliance Statement

It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit theirwebsite (https://auburn.edu/administration/eoc/) to learn more.

Special Instructions to Applicants

Quick Link for Internal Postings

https://www.auemployment.com/postings/54464

Documents Needed to Apply

Required Documents

1. Resume

2. Cover Letter

Optional Documents