• TES Biographical & Gift Assistant

    Auburn University (Auburn, AL)


    Position Details

    Position Information

    Requisition Number

    TES2971P

    Home Org Name

     

    Advancement Finance

     

    Division Name

     

    Senior VP, Advancement

    Position Title

    TES Biographical & Gift Assistant

     

    Estimated Hours Per Week

     

    20-30

    Anticipated Length of Assignment

    12 months

    Job Summary

    Advancement at Auburn University (https://auburngiving.org/) is excited to begin the search for a **TES Biographical & Gift Assistant** to play key part of the Advancement Finance team whose daily work contributes to a comprehensive dataset of alumni and constituent information. With a focus on accuracy, the position actively assists in the recording of gift, biographical and other related data to ensure the most comprehensive database of record possible for AU Advancement.

     

    **Temporary Employment Services (TES )** , a unit of the Auburn University Department of Human Resources, is an in-house support center established to meet the temporary employment needs of the university.TES provides qualified and dedicated temporary employees in a wide variety of occupations to meet the staffing needs throughout the campus. Temporary employees are hired for a variety of reasons with the most common being:

    + Assistance in the place of a regular employee who is absent for a specified period of time

    + Additional assistance during periods of abnormal or peak workloads

    + Assistance with special projects

    + Seasonal work

    + Emergencies

     

    If you are looking for an employment opportunity,TES is a great way to showcase your professional skills and assist Auburn University while gaining valuable work experience within higher education.

     

    AU students are not eligible forTES .

    Essential Functions

    + Assists in researching and analyzing relevant documentation, and inputs data from the receipt of gifts from donors to Auburn University, Auburn University Foundation, Auburn University Real Estate Foundation, Tigers Unlimited Foundation, Auburn Alumni Association, and Auburn Montgomery. Accurately determines donor intent and gift purpose in recording gift checks and other giving instruments in donor records systems. Processes gifts and pledges in accordance with Auburn University andCASE policies, andIRS regulations.

    + Ensures timely gift and/or records updates, allowing for receipts and record changes to be made according to leading industry practices.

    + Enhances business processes, including automation where possible, for uploading and reconciling data from various sources into the fundraising system of record and other integrated systems.

    + Works closely with staff across Advancement, including finance, IT, and fundraising colleagues to standardize and streamline the setup, facilitation and execution of gift agreements, allocation creation, and related entries or coding assignments across systems.

    + Ensures the accuracy of data and gift information to provide for the most comprehensive recordkeeping possible. Maximize the use of tools, systems, and business processes to find efficiencies and expedite data input. Accuracy of data and gift information contributes to comprehensive reporting including industry and university reports (e.g. surveys, year-end compliance,VSE , 990s, and financial gift accounting).

    + Applies organizational policies and procedures, particularly as they relate to data and gift accounting standards.

    + Maintains the highest degree of confidentiality.

     

    Why Work at Auburn?

     

    + **Life-Changing Impact** : Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.

    + **Culture of Excellence** : We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.

    + **We’re Here for You** : Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.

    + **Sweet Home Alabama** : The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.

    + **A Place for Everyone** : Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.

     

    Ready to lead and shape the future of higher education? Apply today! War Eagle!

    Minimum Qualifications

    + Bachelor Degree in Business, Accounting, Finance, Communications, or relevant field.

    Desired Qualifications

    Posting Detail Information

     

    Salary Range

     

    $20.00/hour

     

    Work Hours

     

    Monday - Friday: 7:45am - 4:45pm - Occasional Nights and Weekends

    City position is located in:

    Auburn

    State position is located:

    AL

    Posting Date

     

    07/09/2025

     

    Closing Date

     

    Equal Opportunity Compliance Statement

     

    It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit theirwebsite (https://auburn.edu/administration/eoc/) to learn more.

     

    Special Instructions to Applicants

     

    Quick Link for Internal Postings

     

    https://www.auemployment.com/postings/54624

     

    Documents Needed to Apply

    Required Documents

    1. Resume

    2. Cover Letter

     

    Optional Documents