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Posting Detail Information

Working TitleExecutive Assistant to the Dean

Position LocationFort Collins, CO

Work LocationPosition is fully in-office/in-person

Research Professional PositionNo

Posting Number202501187AP

Position TypeAdmin Professional/ Research Professional

Classification TitleTechnical/Support III

Number of Vacancies

Work Hours/Week40

Proposed Annual Salary Range$80,000 -$95,000

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

+ Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf)

+ Explore the additional perks of working at CSU here.

+ For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .

+ Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !

Desired Start Date

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11:59pm (MT) on09/22/2025

Description of Work Unit

The College of Business at Colorado State University is an AACSB -accredited business school that enrolls over 3,100 business majors, 800 graduate students, and 1000 students pursuing business minors. The Dean’s Office houses centralized administrative functions supporting strategic planning, academic research, faculty affairs, budgeting, accounting, human resources, purchasing, contracting, facilities management, information technology, marketing and communications. These administrative services support the five academic departments and several operating units supporting the College’s educational programs.

Position Summary

The Executive Assistant to the Dean is a high level, high performing role that provides exceptional administrative support, anticipates needs, leads projects, coordinates action across the college, and ensures seamless operations in a face-paced, dynamic environment.

This full-time, 12-month Administrative Professional position reports directly to the Dean. The Executive Assistant is responsible for the Dean’s Office operations and works closely with the Associate Deans, Department Chairs, and Unit Directors in the College of Business to successfully execute projects emanating from the Dean’s office.

This position provides executive assistance, including complex scheduling, travel and meeting arrangements, expense reimbursements, purchasing, and event planning. The Executive Assistant to the Dean is also instrumental in ensuring the College meets deadlines and coordinates large projects.

The position requires a highly capable Executive Assistant who exercises independent judgment in applying policies and identifying practical solutions. This role requires anticipating Dean’s needs and providing comprehensive support to enhance their effectiveness and success. The ideal candidate will demonstrate exceptional attention to detail, strong planning and organizational skills, a proactive mindset, and a commitment to excellent customer service to manage daily responsibilities effectively. This role also requires the ability to lead and manage others who are involved in college-level projects. Because of the access to sensitive information and interactions with senior executives, the candidate will demonstrate a high-level of integrity, professionalism, and interpersonal skills.

This position is in-person and may have occasional opportunities for remote work, as approved by the Dean.

The successful candidate must be legally authorized to work in the United States by the proposed start date; the College of Business will not provide visa sponsorship for this position now or in the future.

Required Job Qualifications

+ Bachelor’s degree

+ 5 or more years of relevant work experience, including:

+ supporting leaders,

+ substantial experience in managing administrative responsibilities for executives,

+ anticipating needs and providing comprehensive support to drive the executive’s effectiveness and success,

+ complex scheduling, travel, and meeting arrangements for executives, and

+ maintaining a high level of confidentiality and discretion.

+ Evidence of strong customer-service orientation, interpersonal skills, and professionalism

+ Experience with project planning and execution

+ Demonstrated autonomous, proactive problem-solving skills and experience anticipating needs

+ Demonstrated exceptional detail orientation and organizational skills

+ Demonstrated ability to handle multiple tasks and prioritize projects efficiently and effectively

+ Proven excellence in written and verbal communication

+ Demonstrated proficiency in Microsoft Office Suite and demonstrated adeptness at learning new technology and software

+ Demonstrated ability to learn quickly

+ Willingness and ability to work occasional evenings and weekends

+ The successful candidate must be legally authorized to work in the United States by the proposed start date; the College of Business will not provide visa sponsorship for this position now or in the future.

Preferred Job Qualifications

+ Demonstrated advanced proficiency with Microsoft Office Suite, specifically PowerPoint, Outlook, and Outlook Calendar

+ Project management experience

+ Relevant higher education work experience is highly preferred

+ Bachelor’s degree or advanced degree in business administration, public relations, legal studies, or other relevant field

Essential Duties

Job Duty CategoryExecutive Administrative Support

Duty/Responsibility

+ Provide executive-level support to the Dean and oversee day-to-day operations in the Dean’s office.

+ Support and coordinate the management of projects, proactively ensuring the Dean has the necessary resources and information to achieve success. Anticipate needs and provide comprehensive support to drive the Dean’s effectiveness and success.

+ Manage high volume, detailed, and complex calendar and scheduling coordination.

+ Complete calendaring and scheduling for the Associate Deans, as needed.

+ Coordinate meeting agendas and itineraries with the Dean and Associate Deans.

+ Complete office administrative tasks such as arranging and booking travel, purchasing items, document filing and retention.

+ Serve as the first point of contact in the Dean’s Office. Welcome visitors by greeting them and answering inquiries; timely and professional correspondence in addressing emails and calls.

+ When appropriate or requested, draft initial email content with a tone that is reflective of the Dean’s voice for review and disseminate email information to college faculty, staff, and students.

+ Manage day-to-day situations involving students, faculty and staff and make decisions as authorized by the Dean.

+ Coordinate with the Deans, Chairs, or Directors as needed, and provide relevant supporting documentation and recommendations.

+ Manage administrative deliverables to the Provost’s Office such as faculty evaluation submissions, annual role and responsibility submissions, sabbatical leave, and tenure and promotion.

+ Manage the deliverables of faculty tenure and promotion (P&T) administrative submissions to the Provost’s Office including faculty dossiers, mid-term reviews (progress toward tenure), and post-tenure evaluations.

+ Serve as the Search Support member of hiring committees and coordinate complex academic hiring processes.

+ Responsible for Executive Committee and Administrative Committee logistics, agenda topics, follow-up, and guest management.

+ Compile and organize reference materials and documents in preparation for key meetings and compile information necessary to complete a variety of annual reports required by the university.

+ Maintain well-organized document and information archive systems that are intuitive and allow for easily retrievable materials. Be able to quickly and accurately compile large amounts of documentation under tight deadlines.

+ Maintain the utmost confidentiality and discretion of Dean’s schedule, correspondence, activities, and any confidential information.

+ Work as a proactive problem solver and act with little or no direction. Anticipate upcoming activities, needs, or issues and efficiently provide the Dean with appropriate information.

+ Determine with little to no direction what needs to be prepared, researched, executed, followed up on, provided, or changed for the Dean or Associate Deans in preparation for meetings, tasks, or activities. Fully responsible for anticipating needs and providing what would be helpful to executive leadership.

+ Maintain high levels of organization and efficiency to improve Deans Office operations and reduce administrative burden.

+ Track expenses for Dean’s office expenditures and ensure expenses are allocated to the appropriate accounts.

+ Serve as a member of Fiscal and Administrative Support Team ( FAST ).

+ May supervise part-time student staff, including hiring, evaluating, coaching, and mentoring.

+ Other duties and projects, as assigned.

Percentage Of Time70

Job Duty CategoryProject Coordination and Executive Initiatives

Duty/Responsibility

+ Manage and coordinate the external relations initiatives of the Dean.

+ Gather, update, track, report, and follow up on the College of Business projects and initiatives. Work to ensure deadlines are met and issues are resolved.

+ Project management of AACSB reporting and completion of components needed for reaccreditation. Responsible for logistics related to 6-year reaccreditation reporting and site visit.

+ Project management of the College’s annual deadlines and tasks. Ensure timely completion and key stakeholder engagement.

+ Lead academic department administrative staff in completing Dean’s Office requests. Co-lead regular meetings with academic administrative staff to solicit and provide feedback, offer guidance, collaborate, and ensure proper procedures are followed.

Percentage Of Time25

Job Duty CategoryEvent Planning

Duty/Responsibility

+ Manage planning and logistics of the Global Leadership Council biannual board meetings, the College of Business Dean’s advisory council with close coordination with executive leadership.

+ Manage planning and content logistics of college level and Dean’s office events and meetings.

+ Coordinate external communications and manage contact lists for the Dean.

+ Compile all talking points and logistics for Dean’s speaking and attendance engagements.

Percentage Of Time5

Application Details

Special Instructions to Applicants

In order for an application to be considered complete, applicants will be expected to provide:

+ A cover letter indicating interest in the position at Colorado State University along with a description of the applicant’s ability to meet the position’s required and preferred qualification

+ A resume

+ Contact information of three references. References will not be contacted without prior notification of candidates.

For full consideration, applications should be received no later than 11:59pm MT September 22,2025. However, applications will be accepted until the position is filled.

CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.

Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

Conditions of EmploymentPre-employment Criminal Background Check (required for new hires)

Search ContactSarah Hill, [email protected]

EEO

Colorado State University ( CSU ) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested3

Maximum Requested3

Supplemental Questions

Required fields are indicated with an asterisk (*).

+ * Do you have a bachelor's degree?

+ Yes

+ No

+ * Do you have 5 or more years of relevant work experience, including: supporting leaders, substantial experience in managing administrative responsibilities for executives, anticipating needs and providing comprehensive support to drive the executive’s effectiveness and success, complex scheduling, travel, and meeting arrangements for executives, and maintaining a high level of confidentiality and discretion?

+ Yes

+ No

+ * Do you have evidence of strong customer-service orientation, interpersonal skills, and professionalism?

+ Yes

+ No

+ * Do you have experience with project planning and execution?

+ Yes

+ No

+ * Do you have demonstrated autonomous, proactive problem-solving skills and experience anticipating needs?

+ Yes

+ No

+ * Do you have the ability to handle multiple tasks and prioritize projects efficiently and effectively?

+ Yes

+ No

+ * Do you have demonstrated proficiency in Microsoft Office Suite and demonstrated adeptness at learning new technology and software?

+ Yes

+ No

+ * Do you have the ability to learn quickly?

+ Yes

+ No

+ * Do you have the willingness and ability to work occasional evenings and weekends?

+ Yes

+ No

+ * Are you legally authorized to work in the United States? The College of Business will not provide visa sponsorship for this position now or in the future.

+ Yes

+ No

Applicant Documents

Required Documents

+ Cover Letter

+ Resume

Optional Documents