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Visit Coordinator, Admissions Welcome Center

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Visit Coordinator, Admissions Welcome Center

Salary

$56,000.00 - $58,000.00 Annually

Location

Golden, CO

Job Type

Full Time

Job Number

GLA- 107409-8/25

Department

Colorado School of Mines

Opening Date

08/28/2025

Closing Date

9/30/2025 11:59 PM Mountain

FLSA

Determined by Position

Primary Physical Work Address

1500 Illinois Street Golden, CO 80401

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

[email protected] 303-273-3888

Type of Announcement

This announcement is not governed by the selection processes of the classified personnel system. Applications will be considered from residents and non-residents of Colorado.

How To Apply

Online applications through the Colorado Jobs portal will not be accepted. Please follow instructions on the job announcement for submitting an application.

+ Description

+ Benefits

Department Information

Engineering a world of possibilities

THE OPPORTUNITY

Are you a dynamic, creative professional with a passion for event coordination and student engagement? The Admissions Office at Colorado School of Mines is seeking a Visit Coordinator to join our fast-paced, results-driven team!

In this role, you’ll play a key part in planning and executing campus visit programs and recruitment events that support our enrollment goals. You’ll collaborate closely with prospective students, families, and campus partners to create memorable experiences that showcase all Mines has to offer.

Reporting to: Assistant Director of Admissions – Visits

If you're energized by meaningful work, thrive in a collaborative environment, and want to help shape the future of Mines, we’d love to hear from you!

Description of Job

The responsibilities of the Visit Coordinator are divided into three main areas:

+ Coordinate and plan on-campus, off-campus and virtual visit programs.

+ Assist with the recruitment of new undergraduate students through virtual, in-person, and on occasion out of state programs. The Visit Coordinator will also advise prospective students and their families on admissions to Mines and evaluate applications for admissions.

+ Assist with the recruiting, training and supervision of student employees.

RESPONSIBILITIES

Support Recruitment, Admission, and Enrollment Goals (60%)

+ Coordinate and attend individual visits to high schools and community organizations and serve as their primary Admissions Office contact through enrollment.

+ Present multiple on-campus info sessions per week highlighting Mines and the application process to prospective and accepted students and their families.

+ Create staffing schedule for Starzer employees and schedule said employees for on-campus info sessions throughout the year. Oversees office and phone coverage.

+ Responsible for Starzer Welcome Center student employee staffing and coverage of front desk. Additionally, this position will be responsible for inputting maintenance orders in order to maintain the presentation room’s appearance.

+ Represent Mines at scheduled college programs/events throughout Colorado, virtually and travel outside of the state if necessary.

+ Serve as a member of the First-Year Admissions Evaluation Team, independently make admission decisions and then counseling students and family members on those decisions.

+ Routinely meet with prospective students and their families as part of the Admissions Office on-campus and virtual visit programming as well as oversee a territory of students.

Plan/implement visitor programs and assist with the recruitment, training, and supervision of the Mines Student Office Assistant Team (40%)

+ Provide support with on-campus, off-campus and digital visit programming to engage prospective students and families. This includes daily visit coordination and planning and coordinating signature recruitment events. Tasks may include but are not limited to: event registration and communication set up via our CRM Slate, program logistics, presentation moderation and analyze program effectiveness.

+ The Student Office Assistant Team consists of 15-20 students whose primary responsibilities are leading campus tours and assisting with large recruitment events. This team also consists of an Executive Student Ambassador Team, who works closely with the Visit Coordinator to plan/coordinate events and plan training/meetings for the Ambassador Team.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Education and Experience:

+ Bachelor’s degree from an accredited institution.

+ 1-3 years of professional experience event planning/coordination and/or prior experience working in a leadership role at a college or university admissions office (ideally both).

Knowledge, Skills, and Abilities:

+ Exceptional organizational skills and attention to detail.

+ Excellent oral and written communication and editing skills.

+ Demonstrated ability to work under pressure while independently managing multiple priorities, responsibilities, and projects simultaneously to achieve successful outcomes.

+ Ability to articulate and advance the mission of a STEM institution and the value of its unique approach to education.

+ Ability to conduct in-depth analysis of project and program results.

+ Strong interpersonal and customer service skills to interact effectively and empathetically with internal and external constituents.

+ Deep commitment to equity and access.

+ Ability to travel occasionally and work evenings and weekends when required. Ability to work independently as well as collaboratively within a team.

Preferred Qualifications

+ Prior experience in a college or university admissions office.

+ Experience with planning and coordinating large scale recruitment events with many stakeholders and attendees.

+ Experience supervising staff (student or professional).

+ Experience using Canva and/or Adobe Creative Suite to create visual media.

+ Experience using Content Management Systems (CMS), preferably WordPress.

+ Experience using a Constituent Relationship Management (CRM) Systems (preferably Slate).

+ Knowledge, Skills, and Abilities:

+ Demonstrated commitment to enhancing a broad student body through inclusive design and language.

+ Ability to take initiative and autonomy in projects while also having the ability to collaborate with internal and external partners.

Supplemental Information

Salary Rate and Benefits

$56,000 - $58,000

Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.

+ Colorado School of Mines offers a robust portfolio of benefits for all employees. For this role, that includes:

+ Flexible health and dental care options

+ Generous sick/vacation time: 13 paid holidays per year – including a week-long winter break for entire campus.

+ Fully vested retirement plan on first day of employment, with generous employer contribution

+ Tuition benefits (6 credits per year for employees, 50 percent discount for dependents)

+ Free RTD Ecopass

All Mines employees also have access todiscount programs (https://stateofcolorado.benefithub.com/app/home) through the State of Colorado and free tickets for MinesAthletics (https://minesathletics.com/) home games, as well as access to the state of the artRecreation Center (https://minesathletics.com/facilities/student-recreation-center/13) (fitness classes and training, swimming pool and more) and equipment rentals through theOutdoor Rec Center (https://minesathletics.com/sports/2016/7/10/outdoor-recreation-home.aspx) . We are proud to have recently opened an oncampus daycare center (https://www.mines.edu/human-resources/employee-total-rewards/benefits/faculty-staff-benefits/more-for-you-aa/mines-early-childhood-center/) . For more details about benefits at Mines, visit mines.edu/human-resources/benefits .

How to Apply

For full consideration apply by September 9, 2025 at 11:59 p.m. Applications received after this date may or may not be reviewed. Applicants must:

+ Complete an online application (personal information, demographic information, veteran status)

+ Upload a resume or CV

+ Upload a cover letter

Contact Kathleen Feighny in HR at [email protected] with any questions.

It is the intent of Mines to comply with the applicable requirements of the Americans with Disabilities Act and the Americans with Disabilities Act Amendments Act of 2008, and their implementation rules and regulations, in support of equal opportunities for qualified applicants with disabilities. To meet this goal, Mines will make reasonable accommodations during the employment selection process and within our working environment.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on our site as a result of your disability. You can request a reasonable accommodation by contacting our Human Resources team at [email protected] 303.273.3250 for assistance.

Successful completion of a background investigation is required for this position. This posting may be used to fill multiple openings. Apply online at https://mines.wd1.myworkdayjobs.com/en-US/Mines\_Careers/details/Visit-Coordinator--Admissions-Welcome-Center\_JR107409

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