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We are seeking a **_Senior Administrative Manager_** who will be responsible for overall administrative, financial and/or operational management for a large and complex department typically with activities on multiple sites and/or multiple service lines. (Generally defined as an operating budget between $10 mil - $19 mil and 50+ employees). This position provides strategic direction and day-to-day oversight of administrative and financial matters. Areas of focus include finance; human resources; academic, research or clinical operations; compliance; infrastructure matters. The Sr. Administrative Manager is responsible for most or all the following: staff supervision and performance management; HR support for direct and indirect reports; budget management and administration; oversight of financial functions and processes; facilities/space management oversight; and operational activities of a clinical or academic/research department.

Specific Duties & Responsibilities

_Financial Management_

+ Provide oversight for the development, preparation, monitoring, projections, and reconciliation of budgets (clinical revenue, general funds, research, gift, discretionary account, etc.).

+ Ensure the accuracy of monthly account statements.

+ Oversee preparation of various forms, journal entries, vouchers, system transactions, electronic budgets, and expenditure transactions.

+ Oversee the procurement process for all assigned accounts.

+ Oversee maintenance of accurate records and preparation of documents and timely response to audit requests.

+ Advise leadership on resource needs and financial risks.

+ Develop, update, and amend departmental financial processes and policies.

+ In partnership with the department leadership, develop annual operating budget(s) and five-year plans.

+ Provide detailed analysis, evaluation, and projections to support strategic plans.

+ Develop and maintain various finance management systems.

+ Design and produce various monthly, quarterly, and annual reports used for strategic planning.

_Administration_

+ Oversee the planning, production, and execution of key events and other activities.

+ Mentor staff and provide support for training.

+ Monitor staff workloads, prioritize work efforts and advocate for additional resources as necessary.

+ Responsible for the coordination, implementation, and completion of various strategic initiatives.

+ Supervise performance of direct and indirect professional/support staff, conduct performance reviews and salary administration.

+ Develop administrative policies and procedures needed to ensure smooth operations

+ Manage space and facilities issues.

_Human Resources_

+ Work with departmental Human Resources support to establish and promote growth opportunities within the area, maintain equity, consistently apply policies and procedures, establish a positive working environment, and minimize staff turnover.

+ Work with appropriate HR resources to determine and implement solutions that address non-routine HR problems promptly.

+ Support faculty and staff supervisors in human resources administration: help develop staffing and personnel management plans, consult on hiring issues, assist with performance management issues and disciplinary actions, oversee salary planning.

+ Ensure that all human resources activities are carried out consistent with university personnel policies, e.g. goal setting and performance reviews, payroll actions, visa applications, time and attendance recording, onboarding, etc.

_Operations and Program Management_

+ Responsible for oversight of clinical, academic or research operations and programs.

+ Perform other related duties as assigned.

Technical Skills and Expected Level of Proficiency

+ Budgeting: - Advanced

+ Financial Administration - Advanced

+ Financial Documentation and Reporting - Advanced

+ Financial Policy - Advanced

+ Human Resources Management - Advanced

+ Operational Oversight - Advanced

+ Oral and Written Communications - Advanced

+ Regulatory Compliance - Advanced

+ Strategic Planning - Advance

Minimum Qualifications

+ Bachelor's Degree in Business, Finance, Accounting or other related field.

+ Five years progressively responsible professional-level administrative or financial experience related to monetary or non-monetary resources of a department, center or unit.

+ Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

+ Master's Degree in related field.

+ Knowledge of JHU Systems (SAP, SIS)

Classified Title: Sr. Administrative Manager

Job Posting Title (Working Title): Senior Administrative Manager

Role/Level/Range: ATP/04/PE

Starting Salary Range: $73,300 - $100,800 - $128,300 Annually (Commensurate w/exp.)

Employee group: Full Time

Schedule: Monday - Friday, 8:30 am - 5:00 pm

FLSA Status: Exempt

Department name: Biophysics

Personnel area: School of Arts & Sciences

The listed salary range represents the minimum and maximum Johns Hopkins University offers for this position, based on a good faith estimate at the time of posting. Actual compensation will vary depending on factors such as location, skills, experience, market conditions, education, and internal equity. Not all candidates will qualify for the highest salary in the range.

Johns Hopkins provides a comprehensive benefits package supporting health, career, and retirement. Learn more: https://hr.jhu.edu/benefits-worklife/.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf