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Position Information

**Job Title** Student Accounts Coordinator (10-Months)

**Posting Number** S00562

**Position Type** Full Time

**Hours/Schedule** Standard Utica University business hours: 8:00am -5:00pm Hours may vary based on operational needs.

**Campus** Main Campus, Utica NY

**Date Position Available** 08/01/2025

**Posted Salary** $18.00-$19.50 per hour

**FLSA Status** Non - Exempt

**Benefits Eligible** Yes

**If yes, please select:** All Benefits

Position Summary Information

Position Summary

Incumbent is responsible for processing and posting all payments to Utica University for student and interdepartmental account; data and reports relating to various programs such as student health insurance. This is a 10-month position running August 1 through May 31.

**Location** Utica, NY

Application Deadline

*Full consideration by*:

**Open Until Filled** Yes

Major Responsibilities

+ Record and post all funds to the university to their appropriate account, including, but not limited to, all Student Receivables, and General Ledger Accounts.

+ Responsible for cashiering operations including payment by checks, cash, credit cards, via secure on-line payment notices, mail and wire payments..

+ Balance and account for daily work and prepare deposit slips for next day deposits to bank. · Responsible for daily cash up and feed to Finance Department.

+ Submit reconciled daily cash up and bank deposit receipts to Finance, ensure Student Accounts copies are maintained.

+ Review daily Application of Payments, and resolve discrepancies.

+ Responsible and has authority to access the safe daily and maintain access log for security purposes.

+ Process requests for various campus petty cash replenishments, including ordering withdrawals from bank.

+ Responsible for Petty Cash for vending machine related issues.

+ Posts payments, exemptions, remitted fee applications and contracts (including but not limited to VESID) to accounts.

+ Review NP list each semester, to ensure students are payment arranged.

+ Evaluate students’ eligibility for cancellations, deferments, payment plans, or placement with collection agencies.

+ Acts as Liaison between UU and Collection Agencies to post payments and keep accounts current. Process student refunds, handles void and stop payment requests where necessary.

+ Approve all e-refund batches in CashNet daily.

+ Processes third party overpayment refunds.

+ Work with Finance Department regarding write-offs and stale refund checks.

+ Assist Director of Student Accounts to approve/deny students’ book voucher requests.

+ Assist Director of Student Accounts to reconcile and processes payment request to Follett Bookstore for book vouchers awarded each semester.

+ Assist Director of Student Accounts to manage student health insurance, including processing waivers, and requests for insurance, and updates the insurance company on any additions, cancellations and problems regarding coverage.

+ Assist Director of Student Accounts to coordinate with the insurance company to reconcile and processes payment each semester.

+ Applies various charges to students’ accounts. (Traffic fines, Dorm damages, etc.)

+ Reviews eligibility for transcripts, diploma requests and readmission to the University .

+ May perform other related duties as assigned.

Driving Responsibilities

none

Travel

None

**Supervises** May assist with supervision of work-study students.

Education & Experience Qualifications

- Associate degree required but consideration will be given for education and considerable experience in a similar setting.

- Experience in the banking and/or loan fields helpful.

Minimum Skills/Abilities

- Must have excellent communication skills

- Working knowledge of Microsoft products such as Word, Excel and Access required.

- Ellucian Banner experience preferred.

- A strong commitment to diversity and work continually to enhance diversity of our students, faculty, and staff.

Applicant Documents Instructions

Candidates are required to submit a Cover Letter, Resume, and three professional references with contact information.

**Additional information** Visa sponsorship is not available for this position

EEO/AA Statement

Utica University is committed to affirmative action, equal opportunity, and creating a welcoming work environment for all employees. All qualified applicants will receive consideration for employment without regard to veteran status, disability, citizenship status, domestic violence victim status, or protected status under applicable local, state, or federal law.

Commitment to Supporting and Hiring Veterans

Located in the heart of central New York, Utica Univeristy is a comprehensive,

independent, private institution founded in 1946 to offer options for

college study to veterans returning from the second world war. More than

seventy years since veterans returned from WWII, this tradition of serving

veterans is still held in high regard here at Utica, and we are proud to

welcome veterans as students and as valued members of our faculty and

professional staff.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. *How did you hear about this employment opportunity?

2. HercJobs.org (HERC Higher Ed Recruitment Consortium)

3. HigherEdJobs.com

4. InsideHigherEd.com

5. Observer Dispatch (Utica OD)-newspaper

6. Ithaca Journal

7. Personal Referral

8. Utica University Website

9. Albany Times Union

10. Binghamton Press & Sun

11. careerbuilders.com

12. centralnewyorkhelpwanted.com

13. Chronicle.com (Chronicle of Higher Ed website)

14. Elmira Star Gazette

15. Utica University Online Employment Website

16. DiverseEducation.com (Diverse Issues in Higher Education

17. Historically Black Colleges and Universities

18. Indeed.com

19. Current Utica University Employee

20. Referred by a Utica University Employee

21. Referred by a non Utica University Employee

22. Twitter

23. LinkedIn-Job Posting

24. LinkedIn-Recruited by Utica University HR

25. Centralnewyorkhelpwanted.com

26. Syracuse Post Standard-newspaper

27. Albany Times Union-newspaper

28. Facebook

29. Job Fair

30. Search Firm

31. NCAA

32. PRISM Network

33. HBCU Connect

34. DiverseJobs

35. Other

36. *Please provide more details regarding the source of your referral?(Open Ended Question)

Applicant Documents

Required Documents

1. Resume / Curriculum Vitae

2. Cover Letter

3. "Contributions to Diversity" Statement

Optional Documents

1. Letter of Reference #1