• Student Accounts Coordinator (10-Months)

    Utica College (Utica, NY)


    Student Accounts Coordinator (10-Months)

     

    Posting Number S00562

     

    Position Type Full Time

     

    Hours/Schedule Standard Utica University business hours: 8:00am -5:00pm Hours may vary based on operational needs.

     

    Campus Main Campus, Utica NY

     

    Date Position Available 08/01/2025

     

    Posted Salary $18.00-$19.50 per hour

     

    FLSA Status Non - Exempt

     

    Benefits Eligible Yes

     

    If yes, please select: All Benefits

     

    Position Summary Information

    Position Summary

    Incumbent is responsible for processing and posting all payments to Utica University for student and interdepartmental account; data and reports relating to various programs such as student health insurance. This is a 10-month position running August 1 through May 31.

     

    Location Utica, NY

    Application Deadline

    *Full consideration by*:

     

    Open Until Filled Yes

    Major Responsibilities

    + Record and post all funds to the university to their appropriate account, including, but not limited to, all Student Receivables, and General Ledger Accounts.

    + Responsible for cashiering operations including payment by checks, cash, credit cards, via secure on-line payment notices, mail and wire payments..

    + Balance and account for daily work and prepare deposit slips for next day deposits to bank. · Responsible for daily cash up and feed to Finance Department.

    + Submit reconciled daily cash up and bank deposit receipts to Finance, ensure Student Accounts copies are maintained.

    + Review daily Application of Payments, and resolve discrepancies.

    + Responsible and has authority to access the safe daily and maintain access log for security purposes.

    + Process requests for various campus petty cash replenishments, including ordering withdrawals from bank.

    + Responsible for Petty Cash for vending machine related issues.

    + Posts payments, exemptions, remitted fee applications and contracts (including but not limited to VESID ) to accounts.

    + Review NP list each semester, to ensure students are payment arranged.

    + Evaluate students’ eligibility for cancellations, deferments, payment plans, or placement with collection agencies.

    + Acts as Liaison between UU and Collection Agencies to post payments and keep accounts current. Process student refunds, handles void and stop payment requests where necessary.

    + Approve all e-refund batches in CashNet daily.

    + Processes third party overpayment refunds.

    + Work with Finance Department regarding write-offs and stale refund checks.

    + Assist Director of Student Accounts to approve/deny students’ book voucher requests.

    + Assist Director of Student Accounts to reconcile and processes payment request to Follett Bookstore for book vouchers awarded each semester.

    + Assist Director of Student Accounts to manage student health insurance, including processing waivers, and requests for insurance, and updates the insurance company on any additions, cancellations and problems regarding coverage.

    + Assist Director of Student Accounts to coordinate with the insurance company to reconcile and processes payment each semester.

    + Applies various charges to students’ accounts. (Traffic fines, Dorm damages, etc.)

    + Reviews eligibility for transcripts, diploma requests and readmission to the University .

    + May perform other related duties as assigned.

    Driving Responsibilities

    none

     

    Travel

     

    None

     

    Supervises May assist with supervision of work-study students.

     

    Education & Experience Qualifications

     

    - Associate degree required but consideration will be given for education and considerable experience in a similar setting.

     

    - Experience in the banking and/or loan fields helpful.

     

    Minimum Skills/Abilities

     

    - Must have excellent communication skills

     

    - Working knowledge of Microsoft products such as Word, Excel and Access required.

     

    - Ellucian Banner experience preferred.

     

    - A strong commitment to diversity and work continually to enhance diversity of our students, faculty, and staff.

     

    Applicant Documents Instructions

     

    Candidates are required to submit a Cover Letter, Resume, and three professional references with contact information.

     

    Additional information Visa sponsorship is not available for this position

    EEO/AA Statement

    Utica University is committed to affirmative action, equal opportunity, and creating a welcoming work environment for all employees. All qualified applicants will receive consideration for employment without regard to veteran status, disability, citizenship status, domestic violence victim status, or protected status under applicable local, state, or federal law.

     

    Commitment to Supporting and Hiring Veterans

     

    Located in the heart of central New York, Utica Univeristy is a comprehensive,

    independent, private institution founded in 1946 to offer options for

    college study to veterans returning from the second world war. More than

     

    seventy years since veterans returned from WWII , this tradition of serving

     

    veterans is still held in high regard here at Utica, and we are proud to

     

    welcome veterans as students and as valued members of our faculty and

     

    professional staff.

     

    Posting Specific Questions

     

    Required fields are indicated with an asterisk (*).

     

    + * How did you hear about this employment opportunity?

    + HercJobs.org (HERC Higher Ed Recruitment Consortium)

    + HigherEdJobs.com

    + InsideHigherEd.com

    + Observer Dispatch (Utica OD)-newspaper

    + Ithaca Journal

    + Personal Referral

    + Utica University Website

    + Albany Times Union

    + Binghamton Press & Sun

    + careerbuilders.com

    + centralnewyorkhelpwanted.com

    + Chronicle.com (Chronicle of Higher Ed website)

    + Elmira Star Gazette

    + Utica University Online Employment Website

    + DiverseEducation.com (Diverse Issues in Higher Education

    + Historically Black Colleges and Universities

    + Indeed.com

    + Current Utica University Employee

    + Referred by a Utica University Employee

    + Referred by a non Utica University Employee

    + Twitter

    + LinkedIn-Job Posting

    + LinkedIn-Recruited by Utica University HR

    + Centralnewyorkhelpwanted.com

    + Syracuse Post Standard-newspaper

    + Albany Times Union-newspaper

    + Facebook

    + Job Fair

    + Search Firm

    + NCAA

    + PRISM Network

    + HBCU Connect

    + DiverseJobs

    + Other

    + * Please provide more details regarding the source of your referral?

     

    (Open Ended Question)

     

    Applicant Documents

    Required Documents

    + Resume / Curriculum Vitae

    + Cover Letter

    + "Contributions to Diversity" Statement

    Optional Documents

    + Letter of Reference #1