"Alerted.org

Job Description

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.

The Department of Family Medicine has an outstanding opportunity for a Residency Compliance Administrator to join their team.

Position Purpose

The primary purpose of this position is to ensure smooth operations and compliance of the Family Medicine residency program by maintaining accurate, up-to-date records for residents and graduates in accordance with Accreditation Council for Graduate Medical Education (ACGME) requirements and institutional policies. Using the resident management system MedHub, the position tracks medical licensure, DEA registration, case/procedure logs, and duty-hour reporting, resolving violations in collaboration with program leadership. Additional responsibilities include managing credentialing, overseeing resident and faculty evaluations, and supporting conference/didactic administration, Program Letters of Agreement, and ongoing LMS/eLearning training. The role also maintains the advisor/advisee roster and ensures completion of all verification forms for current residents.

Position Complexities

The Residency Program Regulatory & Compliance Administrator manages complex ACGME accreditation requirements by administering MedHub evaluation tools, monitoring resident records, duty-hour data, procedure logs, and training-site agreements. The incumbent collects and analyzes key metrics for continuous program improvement and accreditation readiness, working closely with the Program Director (PD) and Program Administrator (PA). Current knowledge of ACGME Family Medicine, American Board of Family Medicine (ABFM), and UW GME standards is required to ensure each resident remains on track for graduation and board eligibility.

Position Dimensions and Impact to the University

We are interested in candidates who are committed to developing and supporting diversity and inclusion in the work and learning environment. The University of Washington (UW) Family Medicine Residency The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty. The UW Department of Family Medicine is ranked the #1 Department of Family Medicine in the country by U.S. News and World Report, and Doximity ranks the UW Family Medicine Residency #1. We believe our people are the most important asset in our pursuit of excellence in education and service to residency training and strive to foster effective working relationships through good communication and collaborative teamwork.

DUTIES AND RESPONSIBILITIES

_Evaluation System Oversight (40%):_

+ Possess specialized program knowledge in the MedHub resident evaluation system to create and track electronic physician performance evaluations for over 30 residents and faculty in compliance with ACGME requirements.

+ Oversee the end-to-end evaluation process: designing and editing evaluation forms; ensuring accurate distribution to all applicable residents, faculty, rotations, and staff, guaranteeing timely completion of all evaluations needed for program improvement, accreditation and faculty merit reviews.

+ Collect and analyze rotation-specific evaluations, generate summary reports, and compile findings for review by the Program Evaluation Committee (PEC) to inform decisions on curriculum structure, faculty teaching, and site effectiveness.

+ Collect and manage resident milestone evaluations, generate reports for the Clinical Competency Committee (CCC), and ensure appropriate documentation of resident progress toward ACGME milestones and graduation readiness.

+ Collaborate with the Program Director, Program Administrator, and core residency faculty to analyze evaluation data, identify trends, and recommend actionable improvements for curriculum design, teaching effectiveness, and overall program quality

_Residency Compliance and Monitoring (40%):_

+ Maintain accurate and up-to-date files for current residents and program graduates within the institutional residency management database, ensuring compliance with ACGME and institutional policies.

+ Process verification forms and letters for current residents and graduates as required for credentialing and future employment.

+ Track and monitor required resident documentation including medical licensing, DEA registration, and and all other required credentialing and licensing requirements to ensure up to date records.

+ Oversee compliance with clinical and educational work hours, tracking violations and working with program leadership to resolve issues.

+ Monitor case and procedure log reporting, ensuring residents meet specialty-specific procedural requirements.

+ Facilitate the annual education and training modules for residents through the Learning Management System (LMS) and eLearning Gateway.

+ Manage list of Program Letters of Agreement (PLAs) required for training site experiences, collaborating with the GME Office to update agreements and initiate new rotation site requests. Initiates new rotation site requests for resident (or fellow) educational experiences.

+ Supports the coordination of weekly didactics and residency conferences, including maintaining the annual didactic schedule, organizing teaching materials, submitting attendance, distributing evaluations, and communicating with faculty, residents, and external speakers to confirm teaching sessions and logistics.

_Residency Event and Program Operations (15%):_

+ Coordinates and provides administrative support for key residency events, including orientation, graduation, retreats, and other program-wide activities. Responsibilities include event planning, logistics coordination, stakeholder communication, and on-site support to ensure smooth execution.

+ Provides general administrative support to ensure efficient residency operations, including staffing the Northgate Residency Office, assisting with event logistics, and performing other duties as needed to support the program’s educational mission.

_Other Residency Related Duties assigned (5%)_

MINIMUM REQUIREMENTS

+ Bachelor's degree in medical and/or education administration or related field

+ AND 2-3 years of experience; or equivalent experience.

_Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration._

ADDITIONAL REQUIREMENTS

+ Experience with medical education specifically in an ACGME Residency Program and Primary Care Clinic.

+ Effective interpersonal skills to interact with diverse groups in a team environment.

+ Communicate efficiently and effectively at all levels.

+ Experience performing analysis activities, design, implementation, evaluation, training, and maintenance or equivalent experience.

+ Knowledge of business systems analyst duties and key contributor in both project and operational support environments.

+ Experience as a functional leader or key contributor in complex collaborative projects that have required significant business process change.

+ Proven ability to represent business stakeholders effectively, and translate between business and technical requirements.

+ Experience working with both internal and contract resources to solve business problems and implement solutions.

+ Experience preparing for and managing organizational change.

+ Excellent oral and written communication skills.

+ Ability to speak and write about technical issues for both technical and nontechnical audiences. Ability to navigate in a complex, diverse technology environment.

+ Ability to manage time effectively while working back and forth between project and operational support tasks.

+ Ability to work in an environment with interruptions. Ability to multi-task, change assignments as needed and prioritize workload. Simultaneously juggle multiple tasks.

+ Demonstrated ability to work independently with minimal supervision.

+ Outstanding organizational skills, detail-oriented and the ability to work in a deadline driven environment. Strong initiative and follow-through along with problem-solving.

+ Ability to maintain positive work atmosphere and handle confidential or sensitive information.

+ Experience with UW systems – Office 365, MedHub, Wordpress, FilemakerPro, Adobe

+ Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

DESIRED QUALIFICATIONS

+ Experience with Learning Management Systems

+ Teleconferencing and videoconferencing technologies

+ Webinar technology & online learning environments

+ Polling and evaluation tools

Compensation, Benefits and Position Details

Pay Range Minimum:

$69,720.00 annual

Pay Range Maximum:

$87,144.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is proud to be an affirmative action and equal opportunity employer (https://hr.uw.edu/eoaa/) . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080) .

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.