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Administrative Specialist (HEOa) - Psychology

POSITION DETAILS

The City College of New York provides high-quality higher education to culturally, socially, economically, and academically diverse students from underserved populations. The Department of Psychology, the largest department at the College with over 2,000 students, seeks an Administrative Specialist to manage a wide range of departmental functions. Reporting to the Director of Academic Programs, the successful candidate will oversee all administrative activities related to the undergraduate master’s and doctoral programs. Duties will include staff supervision, instructor hiring, course scheduling, and management of certifications and internship placements for the Credentialed Alcoholism and Substance Abuse Counselor (CASAC) program.

Responsibilities include but are not limited to:

+ Trains, supervises, motivates, and manages a team of students and staff professionals in implementing and monitoring the Psychology Department’s ongoing operations

+ Manages budget and coordinates purchasing, accounting, and payroll.

+ Plans and implements teaching schedules for all academic programs (undergraduate, master’s, and doctoral)

+ Coordinates with chair and program directors to schedule courses and plan program activities

+ Supervises and trains support staff and student workers

+ Monitors CASAC students’ academic momentum, certifications, and internship placements and communicates with NY State Office of Addiction Services and Supports

+ Manages hiring, onboarding and implementing training workshops for adjunct instructors and teaching assistants

+ Assists in assessing academic momentum, teaching effectiveness, and enrollment targets in academic programs

+ Works with the department chair and the Director of Academic Programs to develop and implement innovative solutions to support students’ needs

+ Retrieves, analyzes, and utilizes relevant data to inform planning, decision making, and management practice

QUALIFICATIONS

Bachelor's Degree and four years' relevant experience required.

Preferred Qualifications:

The successful candidate will have a commitment to improving student outcomes; strong administrative skills to effectively manage the day-to-day operations of the Psychology Department; work well with faculty, staff, and students; meet deadlines; and work independently. The candidate should also possess and demonstrate the ability to work effectively with diverse constituencies, including students, faculty, and staff, have experience placing students in internships, strong organizational skills, strong communication skills, and knowledge of database programs.

CUNY TITLE OVERVIEW

Provides administrative and program support to an administrative or academic department.

- Oversees department operations and assists management in planning department activities, creating schedules, assigning staff and preparing and delivering department communications.

- Works with appropriate offices related to personnel recruitment, expediting search activities

- Research coordinates and organizes materials for key events such as promotion and tenure reviews.

- Supervises and trains support staff and student workers.

- Manages budget and coordinates purchasing, accounting, and payroll.

- Provides instructions and basic advice to students, faculty, and others seeking information on department activities, policies, and schedules.

- Performs related duties as assigned.

Job Title Name: Administrative Specialist

CUNY TITLE

Higher Education Assistant

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary Range:$76,937-$86,741. Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

If you are viewing this job posting in CUNYfirst, please click on "Apply Now" on the bottom of this page and follow the instructions.

If you are viewing this job posting externally, please apply as follows:

Go to www.cuny.edu and click on "Employment"

Click "Search job listings "Click on "More options to search for CUNY jobs"

Search for Job Opening ID number: **30808**

Click on the "Apply Now" button and follow the instructions.

PLEASE NOTE THAT YOU MUST UPLOAD A COVER LETTER AND RESUME AS ONE DOCUMENT IN ANY OF THE FOLLOWING FORMATS: doc, .docx, .pdf, .rtf, or text format.

CLOSING DATE

October 2, 2025.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

30808

Location

City College of New York