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Executive Assistant

Rochester, NY (http://maps.google.com/maps?q=950+Panorama+S+Trl+Rochester+NY+USA+14625)

Description

Position Overview:

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to directly support the Office of the CEO and executive leadership, while also managing the daily operations of the corporate office. This dual-role position blends high-level administrative support with office management responsibilities and requires a confident, resourceful professional who thrives in a fast-paced, dynamic environment.

This role is critical to ensuring the CEO’s time, priorities, and communications are managed with the utmost efficiency and professionalism, while also contributing to a well-run and welcoming office environment.

Key Responsibilities:

Executive & Administrative Support (Supporting the Office of the CEO):

• Provide direct administrative support to the CEO and other executive leaders as needed

• Manage sensitive matters with a high level of confidentiality and discretion, particularly those impacting company operations or executive-level decision-making

• Serve as a gatekeeper for inquiries, proactively managing communications and ensuring timely follow-up

• Collect, organize, and prepare materials and data for executive meetings and presentations

• Draft, review, and edit documents, reports, and correspondence on behalf of the CEO

• Maintain effective filing systems and ensure key documents are easily accessible

• Support leadership with special projects, research, and ad hoc administrative tasks

• Anticipate the needs of the CEO and act as a strategic partner to ensure priorities are addressed

Office Management:

• Oversee daily office operations, ensuring a clean, professional, and efficient work environment

• Manage inventory and ordering of office supplies and equipment

• Screen incoming calls, route inquiries appropriately, and deliver accurate messages

• Coordinate internal office events and support executive-level meetings, including those for the CEO and CFO

• Liaise with building maintenance and collaborate with the Facilities Director to address office needs

• Ensure functionality and upkeep of shared spaces (e.g., kitchen, supply areas, conference rooms)

• Build strong working relationships with leadership, staff, and external partners to ensure smooth day-to-day operations

Requirements

Qualifications:

• 3+ years of experience in an administrative or office management role, preferably supporting the office of the CEO.

• Experience interacting with C-suite executives strongly preferred

• Exceptional communication and interpersonal skills

• Demonstrated ability to work in a fast-paced, high-pressure environment

• Outstanding organizational and time management skills with a keen attention to detail

• Ability to handle multiple priorities independently and effectively

• Proficient in Microsoft Office Suite.

• Proven discretion and professionalism in handling confidential information

Why Join Indus Hospitality Group?

At Indus Hospitality Group, we offer a dynamic work environment that fosters growth, innovation, and collaboration. Our team provides exceptional service and creates memorable experiences for both our guests and employees. Joining us means being part of a supportive, inclusive culture where your contributions are valued, and your career development is a priority.

We are committed to providing you with opportunities for personal and professional growth, ensuring that you have the tools and resources to thrive in your role. If you are a self-motivated, detail-oriented individual with a passion for supporting the office of CEO, we invite you to apply for this exciting opportunity to make a meaningful impact on our team and help shape the future of our organization.

Come grow with us at Indus Hospitality Group!

Salary Description

65,000 - 75,000