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Administrative Specialist, Senior

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Administrative Specialist, Senior

Salary

$24.04 - $29.81 Hourly

Location

Fort Myers, FL

Job Type

Full-Time Regular

Job Number

07654BB

Department

County Manager

Opening Date

09/02/2025

Closing Date

9/10/2025 11:59 PM Eastern

FLSA

Non-Exempt

+ Description

+ Benefits

+ Questions

Description

The Office of Strategic Resources & Government Affairs is seeking a highly motivated and technically skilled administrative professional to provide support to all areas of office operations. The position will include scheduling, assisting with accounts payable, coordinating with departments and consultants to accomplish project goals, professional correspondence, and general clerical support.

If you are an individual with a strong administrative skill set who can work independently and enjoys working in a team-centered and collaborative environment, then we need you!

Duties and Responsibilities

+ Review and process incoming invoices prior to submitting to Accounts Payable, and provide backup for fiscal staff and other tasks as assigned.

+ Update and maintain databases, create queries and reports; research public records and ensure compliance with document retention requirements, technical and scheduling support; perform a variety of administrative/office support functions, including typing, mailing, copying, and file maintenance.

+ Prepares and analyzes reports from various data sources; reserves conference rooms; performs data entry, assists with new staff onboarding, training, verifies employment; assists with employee evaluations, forms, benefit changes, FMLA, and filing; assists applicants with the job application process; offers information and answers questions for employees regarding human resources.

+ Reconcile vendor payroll records, contract documents, and supporting documentation with internal records and invoice submissions.

+ Schedule and attend meetings, record and/or keep meeting minutes, disseminate program information; prepare and generate employee travel documentation related to meetings and classes outside of the office, including registration, flight, and hotel.

+ Organize meetings and travel for department staff. Facilitate the purchase of office supplies, equipment, and other department needs.

+ Answer multi-line telephone lines and assist walk-ins; review and distribute mail; draft documentation for internal and external stakeholders, and coordinate with the Communications team as required for press releases and public communication.

+ Use technology to support and organize office operations, such as Microsoft Word and Excel, Outlook, Teams, Smartsheet, and other software as needed.

+ Perform related work as assigned.

Education, Experience, Licensing

Minimum Qualifications

+ Any combination of education and experience equivalent to an associate degree in business administration, public administration, finance, human resources, or a closely related field.

+ One year of clerical, administrative, secretarial, or closely related office support experience.

+ Possession of a valid driver’s license with an acceptable driving record is required.

Preferred Qualifications

+ Two or more years working in an administrative support role.

+ Knowledge and experience with public records, records management, and retention schedules.

+ Experience working with federal or state funding sources

Supplemental Information

+ The workdays and hours are Monday through Friday, 8:00 am to 5:00 pm.

EMERGENCY RESPONSE/RECOVERY ACTIVITIES:

All County employees are required to work before, during, or after an emergency as needed. This may include temporarily being assigned to work and performing duties outside of the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.

DISCLAIMER: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this classification. All positions are subject to a criminal background check. A conviction in and of itself may not necessarily preclude employment. Some positions may be subject to a pre-employment drug screening. Certain service members and veterans, and the spouses and family members of such service members and veterans, who claim and meet eligibility requirements of veterans preference, receive preference and priority in employment and are encouraged to apply.

Lee County Board of County Commissioners offers a comprehensive, and affordable benefits package. Our Board works in the best interest of employees and strives to provide the most complete, high-quality benefits package available at the lowest possible cost to the employee. Our Board continues to remain steadfast in maintaining one of the lowest levels of employee costs in our area.

Lee County's benefits package is offered to both regular Full-time positions and Part-time positions that are regularly scheduled to work 60 hours or more bi-weekly. Medical benefits may be offered to On-Call, Temporary, Seasonal, and Intern employees who meet the Affordable Care Act eligibility criteria.

Lee County employees eligible to participate in the Florida Retirement System (FRS) are required to contribute 3% of each paycheck to FRS. If you have retired from the Florida Retirement Pension plan you will not be eligible for renewed membership in either of the FRS retirement plan options. Retirees of the Investment Plan are eligible for renewed membership in the Investment Plan only. FRS reemployment rules apply for both.

Below is a brief breakdown of what's included in the benefits package that is offered to our employees.

For a more detailed look into our benefits package, please click visit our webpage at www.leegov.com/hr/Documents/Employee%20Benefits/2024%20Benefits/FULLTIME%20ACTIVE%20LCBOCC%202024%20Plan%20Year%20OE%20Guide%20FINAL%20AON%202023.09.12.pdf.

To view our employee paid premiums, please visit: https://www.leegov.com/hr/Documents/Employee%20Benefits/2024%20Benefits/2024%20Active%20Employee%20Rates.pdf

Health Benefits:

• Medical Insurance

• Plans include, but are not limited to: routine, preventative, mental health, hospitalization, and prescription drug benefits.

• Vision, Fitness, Weight Management, Natural Products and Services, and Hearing discount programs available.

• Dental Insurance

• Vision Insurance

• Flexible Spending Accounts

• Medical Reimbursement Account

• Dependent Care Reimbursement Account

• Pharmacy, including Mail-Order Pharmacy

• Informed Health Lines (Nurse Hotline)

• Basic Life Insurance (1x or 2x Annual Salary at no cost to employee)

• Optional Life Insurance

• Long-Term Disability (60% of pre-disability salary at no cost to employee)

• Short-Term Disability

• Sick Leave Pool

• Flu vaccinations

• Wellness Programs

Financial Benefits:

• Florida Retirement System (FRS)

• Two Retirement Plan Options:

1) FRS Pension Plan (Defined Benefit)

2) FRS Investment Plan (Defined Contribution)

• Deferred Compensation (457) Plans

• Financial Savings/Management Programs

• Eligible for membership with Suncoast Credit Union

• Employee Leave Benefits

• Holiday Pay - 11 Paid Holidays Annually

• Paid Sick Leave

• Paid Vacation Leave

• Bereavement & Civic Duty Leave

• Family and Medical Leave

• Military Family & Medical Leave

• Educational Leave

Employee Assistance Program

Services available to employees that offers guidance, support, resources and information for personal and work-life issues. Confidential and provided at no charge to employees and their dependents.

United Way 2-1-1 (Lee County Employee Resource Program)

Lee County BOCC has partnered with United Way 211 to provide an Employee Resource Program which assists BoCC employees who may be experiencing distress due to economic hardship, health or other factors.

Educational Assistance

Reimbursement for coursework taken at an accredited college or university that is designed to enhance the knowledge, skills and abilities relating to the official duties that the employees perform.

01

Do you have an associate degree (or higher) in business administration, public administration, finance, human resources, or a closely related field, OR equivalent education and experience?

+ Yes

+ No

02

Do you have experience working with federal or state funding sources?

+ Yes

+ No

03

Do you possess a valid driver's license with an acceptable driving record?

+ Yes

+ No

Required Question

Employer

Lee County Government

Address

Phone

(239) 533-2245

Website

https://www.governmentjobs.com/careers/leecounty

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