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ADMINISTRATIVE ASSISTANT 1 - WAE

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ADMINISTRATIVE ASSISTANT 1 - WAE

Salary

$1,820.00 - $3,120.00 Monthly

Location

Hammond, LA

Job Type

Classified

Job Number

212420

Department

Hammond Housing Authority

Opening Date

09/02/2025

Closing Date

9/12/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

OUR MISSION

It is the mission of the Hammond Housing Authority to contribute to growth in the lives of the residents of this community, while also increasing morale and dignity of all constituents, by engaging in productive and meaningful relationships, communication and education to improve the foundation of the important housing needs. This mission will be accomplished by the combined efforts of all stakeholders, including but not limited to, the families, the owners, and the employees all working together to provide an environment that sustains housing needs of the low, very low and extremely low income families. Additionally, the Hammond Housing Authority will increase its efforts to obtain additional programs that will encourage and assist these families in their journey to self sufficiency. Program objectives for the Hammond Housing Authority are to ensure clients obtain safe, decent and sanitary housing. The administration and staff will ensure that procedures and guidelines are clear and that requirements are met.

About this position

This position will be the first impression of the agency. You will great clients on the front line, which will either be a walk-in, a phone call, or an email correspondence. This will require excellent social skills, verbal communication, and written communication on a highly professional level. You must also possess the ability to deescalate high conflict situations. All correspondence sent out from this agency is to be professional and properly produced, such as labels, envelopes, letter formatting, etc.

Minimum Qualifications

No experience or training is required.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168000) .

Job Duties and Other Information

Job Duties:

+ Maintain client records electronically, including scanning and organizing

+ Field inbound and outbound communications, including phone, email and in-person

+ Create and send correspondence, including mass mailings

+ Maintains supervisor's calendar, as instructed, making appointments and arranging meeting rooms, and materials.

+ May perform administrative functions such as payroll preparation, travel reports, supply requisitions, etc.

+ Maintains files and reference manuals/materials; ensures confidentiality of information, as necessary.

+ Sorts and distributes incoming mail.

Position-Specific Details:

Appointment Type: Classified WAE Appointment -- This position will be filled as a part-time Classified WAE, limited to 1,245 working hours in a 12-month period.

Career Progression:This position does not participate in a Career Progression group.

Compensation:The salary offered will be determined based on qualifications and experience.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How To Apply:

No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply”link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Resumes WILL NOTbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *

For further information about this vacancy contact:

Jennifer Brunet

Hammond Housing Authority

[email protected]

(985) 345-2713

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.

+ 1= I have no experience and/or am uncomfortable accepting direction

+ 2= I have limited experience or require assistance to accept direction

+ 3= I can accept direction

+ 4= I can accept directions and help others improve their ability to accept direction

02

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03

AEI: Rate your ability to act with ethics and integrity based on our definition: The ability to be consistent, honest, and a trustworthy steward of State resources.

+ 1= I have no experience and/or am uncomfortable acting with ethics and integrity

+ 2= I have limited experience or require assistance to act with ethics and integrity

+ 3= I can act with ethics and integrity

+ 4= I can act with ethics and integrity and help others improve their ability to act with ethics and integrity

04

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05

CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

+ 1= I have no experience and/or am uncomfortable communicating effectively

+ 2= I have limited experience or require assistance to communicate effectively

+ 3= I can communicate effectively

+ 4= I can communicate effectively and help others improve their communication

06

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07

DA: Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions.

+ 1= I have no experience and/or am uncomfortable demonstrating accountability

+ 2= I have limited experience or require assistance to demonstrate accountability

+ 3= I can demonstrate accountability

+ 4= I can demonstrate accountability and help others improve their ability to demonstrate accountability

08

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09

FC: Rate your ability to focus on customers based on our definition: The ability to serve the needs of those who support and/or rely on the services provided.

+ 1= I have no experience and/or am uncomfortable focusing on customers

+ 2= I have limited experience or require assistance to focus on customers

+ 3= I can focus on customers

+ 4= I can focus on customers and help others improve their ability to focus on customers

10

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11

FPP: Rate your ability to follow policies and procedures based on our definition: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

+ 1= I have no experience and/or am uncomfortable following policies and procedures

+ 2= I have limited experience or require assistance to follow policies and procedures

+ 3= I can follow policies and procedures

+ 4= I can follow policies and procedures and help others improve their ability to follow policies and procedures

12

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13

LT: Rate your ability to leverage technology based on our definition: The ability to use technology and its related processes to further organizational goals.

+ 1= I have no experience and/or am uncomfortable leveraging technology

+ 2= I have limited experience or require assistance to leverage technology

+ 3= I can leverage technology

+ 4= I can leverage technology and help others improve their ability to leverage technology

14

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15

MT: Rate your ability to manage time based on our definition: The ability to control your time to increase effectiveness, efficiency, or productivity.

+ 1= I have no experience and/or am uncomfortable managing time.

+ 2= I have limited experience or require assistance to manage time

+ 3= I can manage time

+ 4= I can manage time and help others improve their ability to manage time

16

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17

UD: Rate your ability to use data based on our definition: The ability to use relevant and valid data to inform a recommendation for action.

+ 1= I have no experience and/or am uncomfortable using data

+ 2= I have limited experience or require assistance to use data

+ 3= I can use data

+ 4= I can use data and help others improve their ability to use data

18

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19

D: Rate your ability to value diversity based on our definition: The ability to develop an awareness of DEIBA challenges and craft personal plans that contribute to improving organizational cultures and environments.

+ 1= I have no experience and/or am uncomfortable valuing diversity

+ 2= I have limited experience or require assistance to value diversity

+ 3= I can value diversity

+ 4= I can value diversity and help others improve their ability to value diversity

20

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Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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