"Alerted.org

Details

**Open Date** 08/29/2025

**Requisition Number** PRN42982B

**Job Title** Director, Administration

**Working Title** Director, Administration & Personnel

**Job Grade** G

**FLSA Code** Executive

**Patient Sensitive Job Code?** No

**Standard Hours per Week** 40

**Full Time or Part Time?** Full Time

**Shift** Day

Work Schedule Summary

Monday – Friday, business hours; hybrid work arrangement available. This position is located at 27 S Mario Capecchi Dr. Salt Lake City, UT 84113.

**VP Area** U of U Health - Academics

**Department** 01473 - SOM Administration

**Location** Campus

**City** Salt Lake City, UT

**Type of Recruitment** External Posting

**Pay Rate Range** $88,000 – 95,000/annually

**Close Date** 09/30/2025

Priority Review Date (Note - Posting may close at any time)

Job Summary

The Director of Administration & Personnel in the**Spencer Fox Eccles School of Medicine**( SFESOM ) Dean’s Office directs the operations and strategic planning of personnel management. This position collaborates with Dean’s Office leadership to develop and execute effective human resources strategies to enhance operational and educational objectives. This is a central leadership position in the Dean’s Office and reports to the Administrative Director for SFESOM Education.

Our generous**University staff benefits package**includes but is not limited to: health care and dental plan options, tuition reduction, UTA pass (Bus & FrontRunner), paid holidays, paid leave time, employer and employee paid retirement, and more!

Responsibilities

+ Provide leadership, guidance, and counsel to Dean’s Office leadership on all human resources and personnel matters, including talent management, change management, organizational development, and employee engagement

+ Collaborate with leadership to ensure the organization is aligned to School of Medicine mission and values; drive implementation of human resources strategy in support of short- and long-term operational and educational goals

+ Proactively assess organizational development needs, make recommendations, and implement appropriate solutions

+ Provide direction and support on organizational structure, position description development, and recruitment options and strategies for job openings

+ Lead space planning, utilization, and building occupation efforts by evaluating and addressing needs, making and monitoring space assignments, and developing processes and procedures.

+ Assist hiring teams with search committee support, development of interview stages and process, and provide direction on the candidate interview experience

+ Advise on and approve salary recommendations, ensuring salary equity among staff for incoming new hires, through annual budget process, and as issues/opportunities arise

+ Partner with leadership and finance teams to report on and review staffing, space utilization, budget needs, etc.

+ Partner with leadership and management teams to improve work relationships, build morale, and increase productivity and retention through 1:1 meetings and as the lead for the Dean’s Office Director Team

+ Provide performance management guidance to leadership and supervisors through coaching, counseling, career development, disciplinary action, and separations

+ Lead the annual performance evaluation process by training employees and supervisors on the system, providing counsel to supervisors, tracking completion, and ensuring University compliance

+ Supervise Dean’s Office administrative team and provide guidance on administrative function and support, including oversight of administrative budget

+ First point of contact for all Dean’s Office staff on human resources questions and requests

+ Develop, maintain, and promote staff employee engagement, team building, professional development, and other opportunities

+ Lead department Emergency Management preparedness

+ Lead department in completion of annual regulatory compliance

+ Facilitate cooperative and collaborative relationships with University Human Resources Management, U Health Design & Construction team, other universities, regional campuses, and community partners

+ Ensure University processes and procedures are adhered to and appropriate files are kept and maintained

+ Participate in SFESOM and University wide committees

+ Special projects, as needed

Disclaimer

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in Business Administration, Health Care Administration or related area, or equivalency (one year of education can be substituted for two years of related work experience); eight years of progressively more responsible management experience; and demonstrated leadership, human relations and effective communications skills required.

Master’s degree in Business Administration, Health Care Administration or related area preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

The ideal candidate aligns personnel and human resources initiatives with our medical education mission and goals by:

+ Taking initiative and planning proactively is essential

+ Navigating and leading change initiatives and ambiguity with resilience, transparency, and creativity

+ Building trust and rapport across all levels of the organization

+ Demonstrating active listening and clear and concise messaging

+ Handling sensitive issues with discretion and diplomacy

+ Demonstrating professionalism, fairness, and accountability

Department Specific Qualifications:

+ Master’s degree in Business Administration, Public Administration, Human Resources Management, Organizational Development, or related

+ Previous human resources experience across multiple disciplines including but not limited to hiring, recruitment, compensation, incentive rewards, employee relations, conflict resolution, and/or organizational development

+ Previous supervisory experience

+ Familiarity with University of Utah policies and procedures is preferred

+ Human resources certification ( PHR , SPHR , SHRM -CP, SHRM - SCP , etc.) is preferred

**Type** Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.