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Job Title

Administrative Coordinator II

Agency

Texas A&M University

Department

Office Of Registrar

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

What We Want

The Office of the Registrar is seeking an Administrative Coordinator II to provide day-to-day administrative support for the university’s program inventory. We’re looking for a detail-oriented individual who thrives in a fast-paced, structured environment and remains composed under pressure. The ideal candidate is highly organized, adaptable to change, and proactive in researching and resolving issues. They take initiative, enjoy working collaboratively, and can be trusted to manage individual projects independently. Accuracy and efficiency are highly valued in this role, as is a commitment to delivering timely assistance and reliable information to university administrators, faculty, and staff. If the responsibilities listed below sound like a fit, we invite you to apply!

What You Need to Know

Salary Range: $50,000.00 - $55,000.00 (Based on selected hire’s qualifications)

Cover Letter & Resume: A cover letter and resume are strongly recommended.

Qualifications

Required Education and Experience

+ Bachelor’s degree or equivalent combination of education and experience

+ Three years of experience in office administration

Preferred Qualifications

+ Two years of professional experience in higher education

+ Experience in the application of University regulations and laws with respect to program requirements

+ Previous experience in a position requiring attention to detail, proofreading, and researching skills

+ Previous experience with student information systems and content management systems

+ Previous experience reviewing curriculum proposals for sufficiency

+ Familiarity with Texas A&M academic procedures, policies, and rules

+ Knowledge and understanding of FERPA

+ Experience with Microsoft Word, Excel, Outlook and Adobe Acrobat Professional

+ Experience with student information system (Banner). Knowledge of content management systems (CourseLeaf). Training presentation and delivery skills

+ Strong proofreading, editing and researching skills

+ Excellent written communication, analytical, interpersonal, and organizational skills

+ Proficiency in word processing, spreadsheet, database, and presentation applications

+ Familiarity of Banner’s Curriculum, Advising, and Program Planning (CAPP) module and Courseleaf content management system

Knowledge, Skills, and Abilities:

+ Knowledge of word processing, spreadsheet, and database applications

+ Interpersonal and organizational skills

+ Ability to understand, follow, and give verbal and written instructions

+ Attention to detail and accuracy

+ Ability to work independently and exercise discretion and judgment while performing job duties

+ Ability to comfortably interact with various staff at all levels

+ Standard office procedures/protocol

+ Ability to multitask and work cooperatively with others

+ Ability to comply with federal, state, system, and Texas A&M laws, policies, rules, and regulations

Responsibilities

Administrative Support

+ Coordinates administrative functions related to the university program inventory, tracks certificate, combination, and distance education program approvals

+ Responds to routine inquiries from faculty and staff with professionalism and accuracy

+ Monitors and maintains group email accounts

+ Develops and updates procedures for program inventory processes as appropriate

+ Maintains an understanding of pertinent federal, state, system, and university rules and regulations

+ Supports the implementation of relevant policies and procedures

Coordination

+ Audits and updates internal databases containing approved certificate, combination and distance education program information to ensure accuracy

+ Updates, monitors, and analyzes course, program and term information on the Army Ignited (Academic Institution) database

+ Creates and develops reports as appropriate

+ Assists in coordinating unit presentations to campus community

+ Plans and facilitate procedural training for college and departmental staff on using the Curricular Approval Request System, CARS.

+ Provides backup support for bachelor, certificate, minor and professional practice degree evaluation maintenance

+ Maintains and reviews office tracking of W and C courses proposals and approvals

Program Inventory

+ Reviews program proposals submitted through the curricular approval request system, CARS, and ensures proposals adhere to university policies and procedures

+ Interprets and upholds university rules, federal regulations, student rules, and state law

+ Maintains and updates program inventory records in both CARS and the student information system related to online and distance education

+ Coordinates the review of graduate degree programs for sufficiency to standard administrative procedures

+ Assists in the review of bachelor, certificate, minor and professional practice program proposals and analyzes and interprets proposed program changes and their effect on a program's degree evaluation. Provides recommendations to university faculty and staff on program changes and their impact on a program's degree evaluation and students

Catalog Production

+ Assists in the production of the university Catalogs, ensuring the accuracy of program information

+ Reviews program catalog pages for adherence to catalog style guidelines and procedures

Customer Service

+ Serves as a point of contact for inquiries related to the catalog and curricular approval processes

+ Answers the main Curricular Services phone line and direct calls and responds to emails in a respectful and prompt manner

+ Performs additional responsibilities as directed to support the goals and operations of the Office of the Registrar​

Who We Are

The Office of the Registrar has the primary responsibility of maintaining academic records of all current and former students. The Office of the Registrar has two priority goals: to maintain a high quality of service to all who come into contact with the office, and maintain and protect the academic integrity of the student record in accordance with University, state and federal guidelines.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

+ Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vision, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts , and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums

+ 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays

+ Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html) and at least eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) each month

+ Automatic enrollment in the Teacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx)

+ Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

+ Professional Development: All employees have access to free LinkedIn Learning (https://linkedinlearning.tamu.edu/) training, webinars, and limited financial support to attend conferences, workshops, and more

+ Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance) for completing a degree while a Texas A&M employee

+ Living Well, (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experience. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.