• Administrative Associate IV

    Texas A&M University System (Corpus Christi, TX)


    Job Title

     

    Administrative Associate IV

     

    Agency

     

    Texas A&M University - Corpus Christi

     

    Department

     

    College of Engineering - Engineering

     

    Proposed Minimum Salary

     

    Commensurate

     

    Job Location

     

    Corpus Christi, Texas

     

    Job Type

     

    Staff

    Job Description

    TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

     

    TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.

     

    Learn more information here (https://www.youtube.com/watch?v=EwQR4HbGJu0) !

    PURPOSE

    This position is responsible for providing administrative support to faculty, other staff, and students in the Department of Engineering.

    RESPONSIBILITIES

    Department Assistance: 45%

    + Assists in the development of office procedures, including complex or specialized functions

    + Makes arrangements for conferences, appointments and travel.

    + Requesting Travel approvals and reconciling Purchasing Card expenses including GSA rate comparisons and other required documentation to ensure compliance.

    + Creating courses in Banner and running course, schedule and student reports using Argos.

    + Verifies, processes, and reviews forms, reports, tables, and other documents for accuracy and completion, including collecting and filing forms for prerequisite waivers, registration hold releases, and other academic processes.

    + Support faculty/program coordinators in updating information in Banner; assigning classrooms in ASTRA, and if necessary, create new sections, new courses with adequate seating, checking and maintaining records of capacity in classes; assisting in the timely collection of syllabi. Reviewing department reports, adding information from ARGOS.

    Administrative Support: 40%

    + Answering phones, emails and in person inquiries / requests from students, faculty and staff

    + Assist in setting up meetings, seminars, and other special events

    + Purchase office supplies for the department and faculties

    + Coordinates the maintenance of files, records, office supplies and equipment

    Other: 15%

    + Hire and fill grader and research assistant positions on Workday

    + Assists management in the supervision of student workers

    + Perform other duties as assigned.

    QUALIFICATIONS

    + High School Diploma or GED

    + Four (4) years of related experience.

    + Additional education may be considered as a substitution for the minimum experience requirements.

    + Associates degree and two (2) years of related work experience

    + Bachelor’s degree

    + Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.).

    + Demonstrate strong interpersonal skills to be able to communicate effectively and professionally and work cooperatively with others.

    + Strong verbal and written communication skills.

    + Strong clerical and customer service skills.

    + Detail-oriented with strong organizational skills.

    + Ability to multitask and ability to deal with sensitive information and maintain confidentiality as required by state and federal law.

    PREFERRED QUALIFICATIONS

    + Associate’s degree or higher in business administration or related field

    + Experience working in a college environment

    + Experience in Banner, Argos, AdAstra, Workday, Emburse; Laserfische

     

    SALARY: $17.04 Hourly ($35,443.20 Annual, Approximately)

     

    BENEFITS (rules, policies, eligibility apply)

     

    From our generous benefits package (https://www.tamucc.edu/human-resources/benefits/index.php) and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.

     

    INSURANCE: (https://assets.system.tamus.edu/files/benefits/website/BenefitsGuide.pdf)

     

    + Medical

    + $0 - $30 per month for Employee Only coverage after university contribution ($920 value).

    + Up to 83% of premium covered by the university:

    + Employee and Spouse

    + Employee and Children

    + Employee and Family coverage

    + Dental & Vision

    + Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account

     

    DUAL CAREER PARTNER PROGRAM (https://www.tamucc.edu/human-resources/careers/dual-career-partner/index.php)

    ON-CAMPUS WELLNESS OPPORTUNITIES

    Work Life Solutions: (https://www.tamucc.edu/human-resources/benefits/eap.php)

     

    + Counseling, Work Life Assistance, Financial Resources, and Legal Resources

     

    Tuition Benefits: (https://www.tamucc.edu/human-resources/benefits/tuition/index.php)

     

    + Public Loan Forgiveness

    + Book scholarships

    + 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).

     

    Retirement (https://www.tamucc.edu/human-resources/benefits/retirement-programs.php) :

     

    + Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)

    + Voluntary Tax Deferred Account/Deferred Compensation Plan

     

    Time Off (https://www.tamucc.edu/human-resources/time-off/index.php) :

     

    + 8+ hours of vacation paid time off every month.

    + 8 hours of sick leave time off every month.

    + 8 hours of paid time off for Birthday leave.

    + 12-15 paid holidays each year.

     

    All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

     

    Equal Opportunity/Veterans/Disability Employer.