• Executive Administrative Support- Senior (TS/SC…

    SHINE Systems & Technologies (Charlottesville, VA)


    SHINE Systems, LLC, is currently seeking a Senior Executive Support Specialist located in Charlottesville, Virginia. Executive Support Specialists work independently or under only general direction to support the executive leadership in a full range of administrative support requirements.

    Duties include, but are not limited to:

    + Collect and prepare operating reports and budget expenditures.

    + Prepare staff summary sheets, memorandum of agreements, and official memos.

    + Facilitate Defense Travel Service (DTS) travel for senior personnel.

    + Schedule conference rooms and appointments.

    + Manage senior leadership calendars.

    + Maintain internal files and records management.

    + Assist in the preparation of presentations.

    + Assists in updating/developing office level standard operating procedures (SOP).

    + Provides support to the e-Task management system.

    + Assists in managing time and labor, as needed.

    + Maintains read-ahead books and files

    + Assists in preparation of charts, graphs and narrative information for management or program reports from material provided by higher-level employees.

    + Screens incoming correspondence and determines appropriate action.

    + Review outgoing correspondence and reports ensuring proper formats, grammar and coordination.

    + May require Special Access Program (SAP) access.

    + Assist in ensuring procedures are followed for proper maintenance, storage and destruction of all types of records and correspondence.

    Experience/Education:

    + 7 years’ experience in a Senior Executive Support position, with a minimum of 3 years supporting directorate-level or executive staff

    + Active TS/SCI and willing to get a CI Polygraph or already have one.

    + Expert MS Office skills

    + Working knowledge and understanding of DoD processes and terminology

    + Bachelor’s Degree preferred

    + Experience with managing executive calendars and time keeping tasks and travel order processing procedures

    + Experience in the preparation, crafting and editing of executive-level and technical correspondence, summaries, guidance and other documents

    + Experience in travel order processing procedures.