• Billing Specialist

    Aston Carter (St. Paul, MN)


    Job Description:

    As a Billing Specialist, you will collaborate closely with Project Managers to generate precise client billings, prepare AIA billing documents, and manage billing schedules. Your role will involve maintaining organized documentation, liaising with clients and subcontractors, processing GMP billing for construction projects, and ensuring compliance with contract terms. Additionally, you will monitor project costs, prepare monthly progress billings, and manage customer payments.

    Responsibilities:

    + Work closely with Project Managers to generate accurate client billings.

    + Prepare and review AIA billing documents to accurately reflect project progress and costs.

    + Collaborate with project managers to establish billing schedules and deadlines.

    + Maintain organized records of billing-related documents, including change orders, contracts, and lien waivers.

    + Liaise with clients, subcontractors, and project managers to resolve billing inquiries, discrepancies, and change requests.

    + Prepare and process GMP billing for construction projects, ensuring compliance with contract terms and conditions.

    + Monitor and track project costs to ensure alignment with GMP and accurate billing.

    + Prepare and submit monthly progress billings and maintain backup documentation for audits.

    + Process customer payments timely and contact customers regarding overdue payments.

    + Locate customers using appropriate resources and process payments and refunds.

    + Call customers to resolve billing and credit issues and encourage timely payments.

    + Lead or participate in cross-functional projects to streamline processes.

    + Establish and enforce accounting policies and procedures with proper internal controls.

    + Assist with special projects, billing/collection research, and ad hoc analysis.

    Qualifications:

    + 3+ years of Construction Billing experience.

    + 2+ years of Customer Reconciliation Experience.

    + 2+ years of AIA billing experience.

    + Billing, construction billing, invoicing, accounts receivable expertise.

    + System experience with Coins (K2A is a plus).

    + Associates/Bachelor's Degree in Accounting.

    + Experience with T&M (Time and Materials Billing).

    + Familiarity with GMP (Guaranteed Maximum Price) contracts.

    Pay and Benefits

    The pay range for this position is $30.00 - $36.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a hybrid position in Saint Paul,MN.

     

    Application Deadline

     

    This position is anticipated to close on Sep 12, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.