• Administrative Assistant/Program Assistant

    Global Resource Solutions (Fairfax, VA)


    Job Description: Global Resource Solutions, Inc. (GRS) is seeking an enthusiastic, motivated and talented individual for the position of Administrative Assistant.

    Job Description:

    Summary: The Administrative Assistant will provide administrative functions supporting our corporate back office and operations. This position is Full Time in the Office.

    Essential Duties & Responsibilities:

    HR & Recruiting Assistance:

    + Assist with recruiting tasks such as reviewing resumes, conducting and scheduling interviews, scheduling drug screens and following up with candidates.

    + Coordinate offer letter process to include creating offer letters, tracking offer letter status, candidate and internal notifications.

    + Schedule and coordinate new hire onboarding assignments and training sessions.

    + Conduct new hire orientations for new employees and explain company policies.

    + Compile and process employee documentation and records and keep the employee database up to date.

    + Assist the HR and Recruiting managers with writing and updating policies, procedures, and changes.

    + Serve as the focal point for operational, technical assistance, and advisory services of office administrative functions.

    + Maintain interview schedule: Schedule interviews with candidates

    Operations Assistance:

    + Assist with data entry and reporting: Inputting data, preparing reports, and assisting with Monthly Progress Reports.

    + Assist in preparing meeting agendas, consolidating briefing material and reports; and editing meeting documents for final release.

    + Coordinate Travel:

    + Assist in scheduling and planning strategic engagement meetings with both internal and external entities.

    + Attend weekly organization staff and working group meetings; prepare and distribute meeting minutes.

    + Escort visitors and maintenance personnel in specialized areas.

     

    General Office Assistance

     

    + Assist multiple departments with day to day activities on an as needed basis.

    + Assist with ensuring external timekeeping system is accurately updated

    + Order supplies if needed for operational needs CONUS/OCONUS.

    Requirement:

    + HS Diploma – AA Degree preferred

    + Three (3) years administrative/office experience

    + ADP Experience

    + General security program experience related to personnel security, physical security, information security, and security operations desired.

    Skills:

    + Strong organizational skills; ability to effectively communicate orally; proficiency in technical editing and grammar to draft documentation, including the ability to edit and proofread; working or functional knowledge of computer office suites, e.g., MS Office Suite (MS Word, Excel, PowerPoint, Access, Outlook and Project).

    + Ability to successfully work with and adapt to personnel at all levels; deal with high visibility situations and work effectively under the pressure of rigid deadlines; excellent, demonstrated problem solving and innovation skills; work without direct supervision and possess excellent interpersonal and customer service skills.

    + Must be detail oriented with ability to multi-task.

     

    Physical Requirements: This position requires employees to be willing and able to: sit, bend, reach, stoop, squat, stand, and walk.

     

    Communication: Excellent customer service via phone and face to face conversation, excellent written and oral command of English.

     

    GRS is an Equal Opportunity Employer. GRS will continue to abide by obligations under VEVRRA and Section 503 physical or mental disability, protected veteran status, or any other characteristics that are protected by law.