• Program Coordinator (Transmountain)

    Texas Tech University Health Sciences Center - El Paso (El Paso, TX)


    42199BR

    Extended Job Title:

    Program Coordinator (Transmountain)

    Org Level 1:

    Texas Tech Unv Hlth Sci Ctr El Paso

    Position Description:

    Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program

    Requisition ID:

    42199BR

    Optional Attachments:

    Transcript

    Travel Required:

    Up to 25%

    Major/Essential Functions:

    + Research, plan, and organize all Project ECHO/CME events.

    + Program and coordinate yearly ECHO/CME series.

    + Host assigned Project ECHO/CME events in collaboration with COSH.

    + Share COSH-provided links with enrolled providers and maintain accurate attendance logs.

    + Answer phones and manage incoming/outgoing correspondence; track the status of all communications.

    + Draft, proof, and edit correspondence for clarity, grammar, punctuation, and professionalism.

    + Prepare, format, and finalize correspondence on behalf of staff, leadership, and programs.

    + Coordinate travel for CPAN team members, resolving issues as needed. Prepare travel applications, vouchers, and reimbursement logs in compliance with TTUHSC El Paso, CPAN Project, and Departmental guidelines. Coordinate and schedule routine and urgent in-person and virtual appointments.

    + Schedule and track virtual visits via EMR. Maintain organized filing and record-keeping systems for efficient information retrieval.

    + Coordinate outreach events to recruit and engage providers in assigned regions.

    + Ensure staff have necessary information, agendas, and materials for meetings and conferences.

    + Prepare accurate and timely meeting minutes when requested.

    + Complete special assignments with independence and attention to deadlines.

    + Assist with planning and implementation of departmental initiatives.

    + Manage departmental supplies, inventory, and purchasing.

    + Provide administrative support to the Program Director and departmental staff as assigned.

    + Remains current with all licensure, certifications and mandatory compliances and trainings required of this position.

    + Adhere to all TTUHSCEP policies, procedures and processes.

    + Personally demonstrate, display, and act in accordance with TTUHSCEP values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork).

    + Perform all other duties as assigned.

     

    Grant Funded?:

     

    Yes

    Minimum Hire Rate:

    Compensation is commensurate upon the qualifications

    Pay Basis:

    Hourly

    Work Location:

    El Paso

    Preferred Qualifications:

    + Bachelor Degree. Bilingual. Excel

    + Desire proficiency with Microsoft Office software.

    + Be able to handle various tasks simultaneously. Answer multi-line phone system. Can skillfully direct phones calls to appropriate sources for assistance.

    + Ability to keep or to supervise the keeping of complex records; to assemble and organize data of a complex nature; and to prepare and submit required reports from such records.

    Campus:

    HSC - El Paso

    Department:

    Psychiatry Dept Elp Genl

    Required Attachments:

    Resume / CV

    Job Type:

    Full Time

    Pay Statement:

    Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

    Job Group:

    Executive and Admin Assistants

    Shift:

    Day

    EEO Statement:

    All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

    Required Qualifications:

    + High school plus six years experience in related field

    + Additional education may substitute for experience on a year for year basis

     

    Does this position work in a research laboratory?:

     

    No

    Jeanne Clery Act:

    The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx