"Alerted.org

Budget Title: Senior Staff Assistant (SL-3)

Salary: $28,578 (50% of full-time)

Harpur College at Binghamton University is actively seeking a successful candidate to support the development of new academic programs within Harpur College. This position will be part of a team that is initiating important expansion of applied graduate programs in areas of strength within the college to meet workforce demands, to provide increased opportunities to undergraduate students pursuing professional careers, and positively impact the community. This position will work closely with faculty, the community, and students to facilitate the development of these programs. This position requires critical thinking, the ability to accept and provide effective and professional feedback, and high levels of independence. The position requires an understanding of the importance of diverse and inclusive communities, recognizing the impact on potential, innovation, and overall success. Faculty, staff, and students actively contribute to cultivating a community that is conscious of social barriers, exhibits empathy and compassion, and advocates for diversity, equity, and inclusion (DEI). We invite applicants who share these values, especially underrepresented minorities, women, and persons with disabilities, to apply and join us in shaping a more just and inclusive future. This is a half-time position.

The successful candidate will be responsible for:

+ Assisting in academic and business proposal development, coordination and execution with close consultation with team

+ Overseeing and coordinating with faculty recruitment and hiring process for new faculty and staff

+ Serving as representative of master's programs and department to administrative units within Harpur College and the university

+ Coordinating special event programs

+ Managing schedules for department and program meetings, including scheduling rooms, taking minutes, and following up on delegated action items

+ Processing travel and expense reports

+ Assisting in the development of annual reports and site preparation for program accreditation

+ Maintaining records and assisting in annual, necessary accreditation documents and related files

+ Maintaining excellent and responsive communication with relevant parties in meetings, email, and phone

+ Assisting in the drafting and revision of documents, which may/may not include memos, reports, budget narratives, policy and procedure manuals, etc.

+ Being familiar with and managing university business, HR and academic systems relevant to project initiatives

+ Managing budgets throughout the year and generating reports when requested

+ Collating and organizing information relevant to proposals, external reviews, hiring proposals, licensure and accreditation

+ Coordinating travel, meetings, and hiring processes, if needed

+ Maintaining contacts with campus offices to support initiatives and working collegially with all constituents and relevant parties within and outside of the university

Job Requirements:

+ Bachelor's degree (or higher) by October 10, 2025

+ Effective oral and written communication skills to interact professionally with a diverse community of students, faculty, staff, and visitors

+ Effective collaborative and interpersonal skills

+ Understanding of, and sensitivity to, diverse socioeconomic, cultural, and developmental needs

+ Independent problem-solving skills

+ Effective organizational skills with the ability to multitask and respond to changing priorities

Preferred:

+ Master's degree (or higher) by October 10, 2025

+ Professional experience in higher education

+ Experience with professional graduate programs

+ Advanced Microsoft Excel and Word skills

+ Familiarity with budgeting systems

Visa sponsorship is not available for this position

Additional Information:

Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.

Binghamton University is a tobacco-free campus.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at [email protected]

Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/

Cover letters may be addressed "To the Search Committee."

Postings active on the website, accept applications until closure.

For information on the Dual Career Program, please visit:

https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html

Equal Opportunity/Affirmative Action Employer

The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here (https://www.binghamton.edu/diversity-equity-inclusion/policies-and-procedures/title-ix-.html) .

Binghamton University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact the ADA Coordinator by completing the Reasonable Accommodation Request Form (https://docs.google.com/forms/d/e/1FAIpQLSfL3zD9n76Ma5icv9N-xdvrVyU3kuaMxgW1-L2Syi-uwPGw2Q/viewform) .