• Records Management Clerk/Data Collector

    MISTRAS Group, Inc. (Jacksonville, FL)


    Description

    The Records Management Clerk will focus on implementing a structured filing system, scanning and categorizing documents, and ensuring proper record retention practices. The ideal candidate will be self-motivated, technologically proficient, and capable of working independently. This temporary (Up to 1 Year) contract position has the potential to transition into a permanent role based on performance and business needs. Benefits are negotiable.

    MAJOR RESPONSIBILITIES/ACTIVITIES:

    + Review, organize, and categorize existing physical records into a structured filing system.

    + Develop and implement a standardized records management system for easy retrieval and long-term storage.

    + Scan and digitize paper documents while ensuring image quality and accuracy.

    + Maintain a consistent file-naming convention and indexing system for digital records.

    + Ensure compliance with company policies and best practices for document retention and security.

    + Identify and properly dispose of outdated or unnecessary files in accordance with retention policies.

    + Utilize Microsoft Excel, Word, and document management software to catalog and track records.

    + Work independently with minimal supervision while meeting deadlines.

    + Input data in a timely and accurate manner into a specialized software program.

    + Performs support tasks such as organizing forms; photocopies; files; orders

    + Utilizes computerized data entry equipment and various word processing, spreadsheet, and file maintenance programs to enter, store, and/or retrieve information as requested or otherwise necessary and summarizes data in preparation of standardized reports.

    MINIMUM REQUIREMENTS:

    + **High School diploma or equivalent.**

    + **_Experience in records management, document control, or administrative support strongly preferred._**

    + **_Strong organizational skills with excellent attention to detail._**

    + **_Ability to develop and maintain an efficient filing and record-keeping system._**

    + **_Data entry experience_**

    + Proficiency in Microsoft Excel, Word, and general computer applications.

    + Familiarity with document scanning software and digital archiving best practices.

    + Strong problem-solving skills and ability to work independently.

    + Ability to lift and move file boxes as needed.

    + Must be able to exhibit fast and accurate data skills

    + **Must be local to Jacksonville, Florida**

    JOB DETAILS:

    Pay: $18-$20 per hour. Benefits are negotiable.

     

    Duration: Temporary (Up to 1 year) – Potential for permanent placement.

     

    Schedule: Monday-Friday, 7am-4pm.

     

    MISTRAS strives to provide a positive work environment that values excellence in safety and quality, free from discrimination and harassment. Every MISTRAS employee plays a part in our Company’s success and making this a great place to work. We are committed to a work place where all employees are free to raise issues, concerns and questions for the improvement of our operations and work environment. Safety is the overriding priority in everything we do; all duties critical to safety, quality, and environmental protection are carried out in compliance with all requirements and with personal accountability.

    Note to Applicants:

    Smoking is prohibited in all indoor areas of the Company unless designated smoking areas have been established by a particular location in accordance with applicable state and local law.

     

    Note to Rhode Island Applicants: The company is subject to Chapters 29-38 of Title 28 of the General Laws of Rhode Island, and is therefore covered by the states worker's compensation law.

     

    Initial ( if applicable) Massachusetts Applicants: I understand that it is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

     

    Initial ( if applicable): Maryland Applicants: I UNDERSTAND THAT UNDER MARYLAND LAW, AN EMPLOYER MAY NOT REQUIRE OR DEMAND, AS A CONDITION OF EMPLOYMENT, PROSPECTIVE EMPLOYMENT OR CONTINUED EMPLOYMENT, THAT ANY INDIVIDUAL SUBMIT TO OR TAKE A POLYGRAPH OR SIMILAR TEST. AN EMPLOYER WHO VIOLATES THIS LAW IS GUILTY OF A MISDEMEANOR AND SUBJECT TO A FINE NOT EXCEEDING $100.

     

    Mistras Group, Inc. is an Equal Opportunity Employer.

    \#LI-KM1

    Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

     

    This employer is required to notify all applicants of their rights pursuant to federal employment laws.

     

    For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.