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Position Details

Position Information

Announcement Number STAFF - VA - 26082

For questions regarding this position, please contact:

Christina Trunnell

Assistant Dean of the Library

406-994-5715

Classification Title Admin Assoc IV

Working Title Operations and Student Engagement Coordinator

Brief Position Overview

The MSU Library is looking for an engaging, creative, and detail-oriented individual to support the administrative needs of the Library, support program management of library projects, and to help shape and tell the story of the MSU Library’s initiatives, services, and programs through connecting students with the services the MSU Library provides.

Position Number 4M1314

Department Library

Division Library

Appointment Type Classified

Contract Term Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA Non-Exempt

Union Affiliation FOCUS-MFPE

FTE 1.0

Benefits Eligible Eligible

Salary $24.04 per hour, commensurate with experience, education, and qualifications

Contract Type Classified Salary

If other, please specify

Recruitment Type Open

Position Details

General Statement

The Montana State University Library is a dynamic, adaptive, and responsive research library. We aspire to provide innovative digital and physical spaces where our diverse communities can access and apply information to grow intellectually, build meaningful collaborations, communicate ideas, and envision a better future for Montana and beyond. The Coordinator is integral to managing fiscal operations of the MSU Library as well as working with library departments and faculty on projects and engagement with students and/or student groups.

Duties and Responsibilities

Functional Support

+ Provide customer service, functional, and project support for the administration department and the library organization.

+ Research and resolve problems, gather facts and data to make informed decisions or inform leadership as appropriate.

+ Managing productions schedule for library publications including coordinating with graphic design staff and scholarly communications team.

Student Engagement Support

+ Coordinate with library departments and committees to identify areas to increase student engagement

+ Work directly with students to understand how they are or are not connected with the MSU Library, what their needs are, and how the organization can work more closely with students.

+ Develop and maintain partnerships across campus to promote library services to and with student groups, promote the library as a partner in student success, and identify areas to enhance library support.

Fiscal Management

+ Serves as account manager for purchasing card transactions, including monthly report compilation.

+ Support and coordinate travel: initiate travel pre-authorizations, make travel reservations (air, hotel, car, etc.), create itineraries, and assure timely processing of travel expense vouchers/reimbursement requests according to university policies.

+ Serves as departmental liaison with Fiscal Shared Services for the centralized accounting services.

+ Work closely with Fiscal Shared Services and central finance to ensure resources are used in accordance with university policies and procedures related to business procedures, purchasing policies and procedures, and travel policies.

+ Maintain knowledge and regular review of all business operational systems, automated processes, and related technology.

Required Qualifications – Experience, Education, Knowledge & Skills

+ Bachelor’s degree or an equivalent combination of relevant education and/or experience in a position that provides applicable experience.

+ Successful experience in excellent interpersonal, communication, problem-solving, and project management skills.

+ Demonstrated experience of strong attention to detail.

+ Demonstrated ability to manage multiple priorities, identify long-range goals, design realistic plans to attain them, and meet deadlines.

+ Demonstrated ability to work with audiences with a broad range of backgrounds and varying levels of experience in research, measurement, and analysis.

+ Successful experience and knowledge of student engagement strategies, particularly for first-year and underrepresented student populations.

+ Demonstrated experience of exceptional verbal and written communication skills.

Preferred Qualifications – Experience, Education, Knowledge & Skills

+ Project Management experience.

+ Use of software or technologies to manage projects and multiple contributors.

+ Demonstrated experience working with and engaging with college students.

+ Demonstrated practice in user experience or assessment practices such as focus groups or research studies.

The Successful Candidate Will

Position Special Requirements/Additional Information

Physical Demands

This position has supervisory duties? No

Posting Detail Information

Number of Vacancies 1

Desired Start Date Upon completion of a successful search.

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screening of applications will begin on August 28 2025 ; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

EEO Statement

Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.