• Executive Assistant

    Aston Carter (Minneapolis, MN)


    For immediate consideration, please email your resume to ([email protected] along with your interview availability!

     

    Job Title: Executive Assistant

     

    Job Type: Contract to Hire | Hybrid (3 days in-office)

    About the Role:

    We are seeking a highly organized and proactive Executive Assistant to support the Vice President of Strategy & Advancement at a mission-driven non-profit organization. This role is instrumental in managing executive-level operations including calendar coordination, travel planning, expense reporting, and event support. You’ll also contribute to impactful foundation initiatives and have the opportunity to interact with high-profile individuals.

    Key Responsibilities:

    + Manage complex calendars and scheduling requests with precision and discretion.

    + Coordinate team meetings, events, and foundation activities with strong project management skills.

    + Arrange domestic and international travel logistics.

    + Support and attend organization events, including galas, which may occur outside standard business hours.

    + Assist with expense reporting using Concur Expense system.

    Required Qualifications:

    + Bachelor’s degree.

    + Proven experience in executive calendar management.

    + Proficiency in Microsoft Outlook and Excel.

    + Familiarity with Concur Expense system.

    + Flexibility to work evenings and weekends for special events.

    Work Environment:

    + Hybrid schedule: minimum three days in-office per week.

    + Join a team of five Executive Assistants in a collaborative and fast-paced setting.

    + Opportunities for personal and professional growth within a purpose-driven organization.

    Pay and Benefits

    The pay range for this position is $22.00 - $27.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a hybrid position in Minneapolis,MN.

     

    Application Deadline

     

    This position is anticipated to close on Sep 17, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.