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Job Title: Accounts Payable Supervisor

Job Description

We are seeking a dedicated and experienced Accounts Payable Supervisor to lead our accounts payable team and ensure the accuracy and efficiency of financial operations. The role involves overseeing a team of two to three individuals and managing various payable functions, including verifying general ledger coding, processing expense payments, and coordinating bank disbursements.

Responsibilities

+ Supervise the accounts payable team of two to three members.

+ Review and verify proper general ledger coding for all payables, including employee expenses.

+ Conduct weekly reviews of expense payments, ensuring compliance with the signatory matrix.

+ Upload mandatory bank data files for ACH and check disbursements.

+ Set up and review payments, including monthly contract manufacturers’ payments and intercompany funding.

+ Book journal entries for payable activities such as intercompany funding, domestic payroll, or vendor reimbursements.

+ Develop and maintain a master listing of key contracts, including billing milestones for leases and long-term engineering contracts.

+ Update cash forecasting analysis for the domestic operating bank account on a weekly basis.

+ Compile and perform monthly bank reconciliations, including those from foreign offices.

+ Conduct quarterly reviews and analyses of accounts payable aging.

+ Prepare ad hoc expense summaries by department as requested by Operations.

Essential Skills

+ Proficient in invoice processing and invoicing.

+ Expertise in using Excel is a must.

+ A minimum of 7 years of experience in accounts payable.

+ Experience in providing financial support to operations.

+ Experience with NetSuite.

+ Experience in supervising a team.

+ Strong reconciliation skills.

+ Knowledge of 3-way matching, general ledger, and full cycle accounts payable processes.

Work Environment

The role offers a hybrid work environment with a 3/2 schedule, providing a balance between in-office and remote work. You will be part of a supportive team environment, working closely with the Controller and CFO. The position requires proficiency in using modern financial software and tools to manage and streamline accounts payable processes efficiently.

Job Type & Location

This is a Permanent position based out of New York, New York.

Pay and Benefits

The pay range for this position is $100000.00 - $100000.00/yr.

Job DescriptionWe are seeking an experienced Accounts Payable Supervisor to lead a dedicated accounts payable team of two to three members. This role involves overseeing and verifying the accuracy of general ledger coding for all payables, including employee expenses. The supervisor will conduct weekly reviews of expense payments, ensuring they align with invoices and have proper approval according to the signatory matrix.

ResponsibilitiesSupervise accounts payable team of two to three members.Review and verify proper general ledger coding for all payables including employee expenses.Weekly review expense payments by verifying to invoice and checking proper approval in accordance with the signatory matrix.Upload mandatory bank data files for ACH and check disbursements.Review and set up payments, including monthly contract manufacturers’ payments and intercompany funding.Book journal entries for other payable activity such as intercompany funding, domestic payroll, or reimbursements from vendors.Develop and maintain master listing of key contracts including billing milestones.Weekly update cash forecasting analysis for domestic operating bank account.Monthly compile all bank reconciliations from foreign offices and perform bank reconciliations.Quarterly review and analyze account payable aging.Prepare ad hoc expense summaries by department as requested by Operations.Essential SkillsMinimum 7 years of accounts payable experience.Proficiency in Excel is essential.Experience providing financial support to operations.Knowledge of invoice processing, invoicing, reconciliation, purchase order, and general ledger.Additional Skills & QualificationsExperience with NetSuite, SAP, or Acclaim is a plus.Way match and full cycle payable experience.Work EnvironmentThis role offers a hybrid work environment with a 3/2 schedule. You will work closely with the Controller and CFO, providing a collaborative and supportive atmosphere.

Workplace Type

This is a hybrid position in New York,NY.

Application Deadline

This position is anticipated to close on Sep 17, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.