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Position Details

Position Information

Requisition Number

S4732P

Home Org Name

Veterinary Medicine Administration

Division Name

College of Veterinary Medicine

Position Title

Contracts & Grants Specialist

Job Class Code

KE05 (A-C)

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

Are you driven by a passion for supporting world-class research and looking for a role where your expertise truly matters? Step into an environment where your skills will empower groundbreaking projects and shape the future of veterinary medicine.

We’re searching for a dedicated **Contracts and Grants Specialist** to join our collaborative team at Auburn University’s College of Veterinary Medicine. In this dynamic role, you’ll partner with multiple departments to propel extramural research, nurture innovative ideas, and ensure compliance at every step.

+ **Be a Key Playe** r: Support extramural projects from proposal inception to award oversight, making a tangible impact on research outcomes.

+ **Drive Excellence** : Oversee accounting, contract and grant management, and guarantee precise adherence to contractual terms and conditions.

+ **Master Coordination** : Manage the full spectrum of project logistics—vendor contracts, requisitions, purchase orders, equipment procurement and tracking, disclosures, and payroll.

+ **Maintain Precision** : Perform monthly and p-card reconciliations while maintaining detailed project records to uphold transparency and accountability.

This is more than a job—it’s an opportunity to join a renowned institution, collaborate with brilliant minds, and contribute to the advancement of veterinary science.

Ready to elevate your career and shape the future of research? Apply today and become an essential part of Auburn University’s legacy of innovation!

Essential Functions

+ Responsibilities include, but are not limited to the following:

+ Coordinates the execution of contract and grants terms and conditions.

+ Assists in the administrative management of awards by reconciling expenditures, forecasting and projecting, approving cost transfers and journal entries, subrecipient monitoring, time extension requests, budget reallocations, and monitoring reporting from inception to closeout on behalf of department(s).

+ Serve as liaison between faculty, staff, and sponsors to advise and/or assist with the review of documentation for compliance with university, legal, and cost accounting standards, and other guidelines.

+ Processes and approves contract and grant related documents such as (but not limited to) subcontract invoices for payment to ensure the correct accounting and contractual elements are in place.

+ Trains employees and/or conducts conferences/workshops in proposal development, electronic research administration, internal processes and procedures, agency requirements and award management.

+ Maintain records in database for accurate reporting.

+ May perform other accounting duties, as needed.

Why Work at Auburn?

+ **Life-Changing Impact** : Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.

+ **Culture of Excellence** : We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.

+ **We’re Here for You** : Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.

+ **Sweet Home Alabama** : The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.

+ **A Place for Everyone** : Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.

Ready to lead and shape the future of higher education? Apply today! War Eagle!

Minimum Qualifications

Minimum Qualifications

**Specialist I** :

+ Bachelor’s degree in business, management, finance, accounting, or a related field.

**Specialist II** :

+ Bachelor’s degree in business, management, finance, accounting, or a related field.

+ 2 years of contracts and grants management experience.

**SpecialistIII** :

+ Bachelor’s degree in business, management, finance, accounting, or a related field.

+ 4 years of contracts and grants management experience.

**Substitutions** :

+ Experience may be accepted in lieu of education.

+ Graduate degrees may be accepted in lieu of experience.

Minimum Skills, License, and Certifications

Minimum Skills and Abilities

Knows fundamental concepts, practices and procedures of particular field of specialization.

Minimum Technology Skills

Minimum License and Certifications

Desired Qualifications

Desired Qualifications

Experience in the management of contracts and grants.

Posting Detail Information

Salary Range

$36,540- $71,120

Job Category

Other

Working Hours if Non-Traditional

City position is located in:

Auburn

State position is located:

AL

List any hazardous conditions or physical demands required by this position

Posting Date

09/03/2025

Closing Date

Equal Opportunity Compliance Statement

It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit theirwebsite (https://auburn.edu/administration/eoc/) to learn more.

Special Instructions to Applicants

Quick Link for Internal Postings

https://www.auemployment.com/postings/55684

Documents Needed to Apply

Required Documents

1. Resume

2. Cover Letter

Optional Documents

1. Other

2. Other Documentation

3. Other Documentation (2)