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42128BR

Extended Job Title:

Assistant Academic Analyst - TTU K-12 Registrar

Position Description:

Performs specialized, complex work to assist in the organization and implementation of various projects and programs. Work is performed under supervision within established guidelines with performance based on overall results obtained. Analyzes and coordinates student records to ensure degree plan accuracy and program compliance.

Requisition ID:

42128BR

Travel Required:

Up to 25%

Major/Essential Functions:

+ Maintain accurate and complete student records as required by law, campus and administrative regulations. Keep abreast of changing rules, techniques and philosophies relevant to advising.

+ Prepare reports on students as required by administration. Review transcripts and other data to ensure that students meet requirements. Participate in recruitment and enrollment activities.

+ Interact with students, parents, registrars, and school officials. Answer questions, relay Information and solve problems in a professional and timely manner. Assure that officials and agencies are provided information 15% necessary to meet student's needs.

+ Perform data entry procedures in different systems used by TTU K-12. with speed and accuracy enter student information into the Student Information System, Learning Management System, Record Retention System. Help with TREX, fax, and email records requests. Help with international and stateside transcript requests. Help registrar with international graduates. Ability to use office equipment, computers and phone systems. Respond to email messages in a timely manner and seek help form supervisors and peers as needed. Have understanding of the TTU-K12 programs, policies and procedures. Be able to assist internal and external customers. Help with all scanning and indexing for full-time, supplemental and bulk students. Perform other duties as assigned by supervisor.

+ Serve as a resource for students, faculty, and staff on registration and records policies. Provide guidance to students on academic procedures (registration deadlines, graduation requirements, etc.).

+ Computer literate in Word, Excel, Student information system knowledge (Focus), Student portal, Blackboard. Excellent written and oral communication skills. Ability to handle multiple projects. Ability to work in teams and work effectively under stressful situations, ability to plan and organize. Detail oriented.

Grant Funded?:

No

Minimum Hire Rate:

16.43

Pay Basis:

Hourly

Schedule Details:

M-F 8:00 - 5:00; overtime possible during peak seasons

Work Location:

Lubbock

Preferred Qualifications:

+ Previous work with K-12 schools.

+ Be knowledgeable of confidentiality standards, including FERPA. Detail oriented, critical thinking skills and organizational skills. Preferred knowledge related to K-12 schools.

Department:

TTU K12 Advising

Required Attachments:

Cover Letter, Professional/Personal References, Resume / CV

Job Type:

Full Time

Shift:

Day

Required Qualifications:

High school plus five years experience. Additional education may substitute for experience on a year for year basis.

Does this position work in a research laboratory?:

No

About the Department and/or College:

+ TTU K-12, a unit of the Texas Tech University Online division, is a state-approved online kindergarten through 12th-grade school that has been meeting students' needs for more than 25 years.

+ Affiliated with Texas Tech University, a Carnegie tier-one research institution, TTU K-12 boasts a rigorous curriculum that allows students to work ahead, make up failed credits, and achieve their goals from wherever they are.

+ Texas Tech University K-12 is a Candidate for Accreditation with NCA CASI, NWAC, and SACS CASI.

+ TTU K-12 began in 1993 as a "Special Purpose District" designed to help students whose educational needs were not adequately met by traditional school districts. Since then, we have grown to serve students across the country and more than 70 nations around the world.

Special Instructions to Applicants:

The following must accompany the application:

+ resume/CV

+ Cover Letter

+ Professional/ Personal Reference

To complete the application process, you must click on the Pre-Employment Affidavit link below to complete an additional form. Once the form is complete, you must return it within 5 business days, to Brittany Sikes at e-mail [email protected]. Please email Brittany for any problems concerning the Pre-Employment Affidavit.

+ TO ACCESS THE FORM PLEASE CLICK HERE: Pre-Employment Affidavit (http://www.depts.ttu.edu/hr/documents/Pre-EmploymentAffidavit.pdf)

Safety Information:

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.

EEO Statement:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.

About the University:

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.

About Lubbock:Referred to as the “Hub City” because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock’s Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.