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Description

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Administrative Coordinator, PPMC HR

We are looking for a detail-oriented and highly dependable Administrative Coordinator to deliver exceptional administrative and clerical support to the Human Resources team across a wide range of Human Resources programs and services. This role is pivotal in ensuring the efficiency and professionalism of HR operations.

This role is ideal for someone who thrives in a structured environment, enjoys multitasking, and takes pride in maintaining smooth operations behind the scenes.

Job Summary:

+ Working under moderate supervision, the Administrative Coordinator provides comprehensive administrative support to the Chief Human Resources Officer (CHRO) and is responsible for a broad range of HR coordination and support activities that advance the goals of the entity's HR office. This role plays a critical part in the day-to-day operations of various HR programs and services within the entity, ensuring smooth execution and alignment with organizational priorities.

+ The incumbent will work closely with the entity's Human Resources team and collaborate, as needed, with related HR teams across the organization to deliver on key initiatives and responsibilities. This includes managing communications, scheduling, documentation, and other administrative functions that directly support the CHRO and contribute to the overall effectiveness of the HR function.

Responsibilities:

+ Administrative Excellence: Manage calendars, schedule meetings and travel, prepare and edit correspondence, reports, and presentations. Maintain organized filing systems and handle confidential information with discretion.

+ Clerical Support: Perform data entry, document preparation, recordkeeping, and file management. Ensure timely processing of HR forms and paperwork.

+ HR Program Assistance: Provide hands-on support for administrative tasks for employee relations, engagement initiatives, compensation projects, talent acquisition efforts, and compliance tracking.

+ Meeting & Event Coordination: Organize logistics for meetings and HR events, including room bookings, technology setup, catering, and minute-taking.

+ Office Operations: Maintain office supplies, equipment, and workspace organization to support a productive environment.

+ Communication & Liaison: Serve as a key point of contact for internal and external stakeholders, managing communications and ensuring timely follow-up.

+ Project & Task Management: Track progress on HR initiatives, compile data, and support decision-making through research and documentation.

+ Cross-Functional Collaboration: Work closely with HR team members and administrative staff across departments to ensure consistency and alignment with organizational goals.

Education or Equivalent Experience:

+ H.S. Diploma/GED (Required)

+ 3+ years related administrative and human resources support (Required)

+ Bachelor of Arts or Science (Preferred)

+ Education Specialization: Business, Human Resources, or related course of study

Skills & Abilities:

+ Ability to use Microsoft Excel

+ Ability to use Microsoft Word

+ Ability to use Microsoft Power Point

+ Ability to use Microsoft Outlook

+ Ability to effectively present information and respond to questions from others

+ Ability to work effectively with a range of business, clinical, and academic leaders

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

REQNUMBER: 282041