• Administrative Support Specialist

    State of Minnesota (St. Paul, MN)


    Working Title: Administrative Support Specialist

     

    Job Class: Office and Administrative Specialist, Intermediate

    Agency: Attorney General's Office

    + **Job ID** : 88666

    + **Location** : St. Paul

    + **Telework Eligible** : Yes, hybrid

    + **Full/Part Time** : Full-Time

    + **Regular/Temporary** : Unlimited

    + **Who May Apply** : Open to all qualified job seekers

    + **Date Posted** : 09/04/2025

    + **Closing Date** : 09/11/2025

    + **Hiring Agency/Seniority Unit** : Attorney General's Office / Attorney General-AFSCME

    + **Division/Unit** : Attorney Gen. / OMGroup2

    + **Work Shift/Work Hours** : Day Shift

    + **Days of Work** : Monday - Friday

    + **Travel Required** : No

    + **Salary Range:** $20.45 - $27.12 / hourly; $42,699 - $56,626 / annually

    + **Classified Status** : Classified

    + **Bargaining Unit/Union** : 206 - Clerical/AFSCME

    + **Work Area** : Town Square Tower

    + **FLSA Status** : Nonexempt

    + Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

     

    The work you'll do is more than just a job.

     

    At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

     

    The Office is seeking an Office & Administrative Specialist, Intermediate (OASI) to provide clerical and administrative services to the Consumer Action Division. This includes support for staff attorneys, legal assistants, attorney managers, and office managers, as well as client agencies and constituents of the State of Minnesota.

     

    Support services for these positions include drafting, typing letters, memos, and correspondence, data entry, photocopying, scanning, collating, binding documents, filing, and organizational projects .

     

    This position is eligible for a hybrid work environment (combination of in-office work and telework) after successful completion of onboarding and training .

    Minimum Qualifications

    Skill in:

    + Customer service is sufficient to provide prompt, courteous and accurate information in person, on the phone, in writing, and/or online to client agencies, coworkers, and constituents

    + Data entry is sufficient to create and maintain accurate records and reports in a timely manner

    + Database use and management is sufficient to set up and run basic queries, review, and analyze data, and identify problem areas

    + Word processing sufficient to prepare, edit, and finalize emails, reports, and/or other documents and types of written communication that are grammatically correct, in proper format, and free of spelling errors

    Ability to:

    + Create, file, retrieve, and destroy electronic and physical records according to retention schedules

    + Respond effectively to sensitive inquiries and/or complaints

    Preferred Qualifications

    Knowledge of legal terminology sufficient to comprehend and draft a variety of legal documents

    Ability to:

    + Use or readily learn to office equipment to include scanner, photocopy machine, multiline telephone, and fax machine

    + Work in an inclusive, creative, and collaborative work environment

    + Work in a fast-paced environment handling a high volume of tasks, deadlines, and rapid changes by using strong time management skills

    + Make quick decisions and communicate effectively within the office

    Physical Requirements

    Ability to:

    + Work in a seated or standing position for extended periods of time

    + Collect and deliver items from one location to another

    + Use a keyboard for extended periods of time which may include repetitive motion

    Additional Requirements

    It is our policy that all candidates submit to a background check prior to employment. This background check may consist of the following components:

     

    + Conflict of Interest Review

    + Criminal History Check

    + Education / License Verification

    + Employment Reference / Records Check

     

    In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

    AN EQUAL OPPORTUNITY EMPLOYER

    Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

     

    Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.