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Description

Executive Assistant

UCHealth

Aurora, CO

Position Overview

The Executive Assistant at UCHealth is a dynamic and integral role, providing high-level administrative support to the Vice President of Pharmacy Services and multiple directors within a fast-paced, innovative healthcare environment. This position requires exceptional organizational skills, discretion, and the ability to handle sensitive and confidential information. As an Executive Assistant, you will be a trusted partner, ensuring the seamless management of executive responsibilities and enhancing the overall efficiency of the pharmacy leadership team. This position is an onsite role and does not offer a hybrid or remote work option.

Key Responsibilities

+ Proactively manage complex calendars for assigned leaders, coordinating appointments, meetings, teleconferences, and travel. Prioritize requests, resolve scheduling conflicts, and ensure optimal time utilization.

+ Serve as a primary point of contact. Screen and route correspondence, emails, and phone calls with professionalism and discretion.

+ Prepare agendas, materials, and presentations; record accurate minutes; track follow-up actions; and ensure timely distribution of documents.

+ Arrange detailed travel itineraries, accommodations, transportation, and expense reporting for executives. Anticipate and resolve logistical issues to ensure smooth travel experiences.

+ Draft, edit, and proofread correspondence, reports, presentations, and other documents. Maintain meticulous electronic and paper filing systems, ensuring compliance with UCHealth policies and regulatory standards.

+ Foster strong professional relationships within and outside UCHealth. Represent executives in a positive, service-oriented manner.

+ Originates, prepares, processes and edits personnel, financial or operational reports and documents.

Qualifications

+ Minimum Required Education: High School Diploma or GED

+ Experience: Minimum of 5 years of administrative or executive assistant experience, preferably in a healthcare or large organizational setting.

+ Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), videoconferencing platforms, and document management systems.

+ Exceptional written and verbal communication skills. Demonstrated ability to work with diverse personalities and handle challenging situations with grace and professionalism.

+ Strong attention to detail, problem-solving skills, and capacity to manage multiple priorities under tight deadlines.

+ Proven track record of handling confidential information with sensitivity and discretion.

+ Ability to adapt to rapidly changing environments and priorities, demonstrating flexibility and initiative.

Core Competencies

+ Approaches all interactions with integrity, respect, and a steadfast dedication to UCHealth's mission and values.

+ Works effectively as a team member and independently, building cooperative working relationships across departments and with external partners.

+ Takes proactive steps to anticipate executive needs, resolve issues, and ensure the smooth functioning of daily operations.

+ Demonstrates a commitment to exceptional service for internal and external stakeholders.

+ Maintains composure under pressure and demonstrates empathy, tact, and diplomacy in all interactions.

Pay: $57,428 - $86,132 annually. Pay is dependent on applicant's relevant experience

We improve lives. In big ways through learning, healing, and discovery. In small, personal ways through human connection. But in all ways, we improve lives.

UCHealth invests in its Workforce.

UCHealth offers a Three Year Incentive Bonus to recognize employee's contributions to our success in quality, patient experience, organizational growth, financial goals, and tenure with UCHealth. The bonus accumulates annually each October and is paid out in October following completion of three years' employment.

UCHealth offers their employees a competitive and comprehensive total rewards package (benefit eligibility is based off of FTE status):

+ Medical, dental and vision coverage including coverage for eligible dependents

+ 403(b) with employer matching contributions

+ Time away from work: paid time off (PTO), paid family and medical leave (inclusive of Colorado FAMLI), leaves of absence; start your employment at UCHealth with PTO in your bank

+ Employer-paid basic life and accidental death and dismemberment coverage with buy-up coverage options

+ Employer paid short term disability and long-term disability with buy-up coverage options

+ Wellness benefits

+ Full suite of voluntary benefits such as flexible spending accounts for health care and dependent care, health savings accounts (available with HD/HSA medical plan only), identity theft protection, pet insurance, and employee discount programs

+ Education benefits for employees, including the opportunity to be eligible for 100% of tuition, books and fees paid for by UCHealth for specific educational degrees. Other programs may qualify for up to $5,250 pre-paid by UCHealth or in the form of tuition reimbursement each calendar year

Loan Repayment:

+ UCHealth is a qualifying employer for the federal Public Service Loan Forgiveness (PSLF) program! UCHealth provides employees with free assistance navigating the PSLF program to submit their federal student loans for forgiveness through Savi.

UCHealth always welcomes talent. This position will be open for a minimum of three days and until a top applicant is identified.

UCHealth recognizes and appreciates the rich array of talents and perspectives that equal employment and diversity can offer our institution. As an equal opportunity employer, UCHealth is committed to making all employment decisions based on valid requirements. No applicant shall be discriminated against in any terms, conditions or privileges of employment or otherwise be discriminated against because of the individual's race, color, national origin, language, culture, ethnicity, age, religion, sex, disability, sexual orientation, gender, veteran status, socioeconomic status, or any other characteristic prohibited by federal, state, or local law. UCHealth does not discriminate against any qualified applicant with a disability as defined under the Americans with Disabilities Act and will make reasonable accommodations, when they do not impose an undue hardship on the organization.

Who We Are (uchealth.org)