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Join the Pack! A community with nearly 8,000 faculty and staff, and 30,000 students. NC State is one of the largest employers in North Carolina, offering a large range of career opportunities. Visit us at https://jobs.hr.ncsu.edu/.

Department: 480501 - UHR Temporary Services

Essential Job Duties:

The department is responsible for providing reliable electrical utility services to campus, ensuring safe operations, maintaining infrastructure, and supporting the university’s energy and sustainability goals.

Position Summary / Primary Purpose of Position

The Administrative Support Specialist provides comprehensive administrative, business management, and personnel support to the team, which includes approximately 30 employees.

This position plays a key role in:

+ Managing daily office operations.

+ Overseeing work management processes, including purchases, invoicing, and equipment repairs and maintenance.

+ Supporting budget development and monitoring an annual revenue budget exceeding $40M.

+ Setting up customer data used for customer billing.

+ Assisting with record keeping, contract monitoring, asset management, and compliance reporting.

+ Coordinating personnel-related functions such as TIM (Time Information Management), employee parking permits, and state vehicle maintenance schedules.

The role requires independent judgment, attention to detail, and the ability to apply university policies and procedures effectively while supporting multiple priorities.

Other Work/Responsibilities:

N/A

Required Qualifications:

+ Proficiency with Microsoft Excel, Teams, and Adobe.

+ Strong interpersonal skills with the ability to build and maintain relationships with staff, vendors, and customers.

+ Ability to identify issues, explore alternatives, and seek guidance when appropriate.

+ Ability to multitask, prioritize, and effectively respond to requests

+ General knowledge of accounts payable and purchasing business processes

+ Strong record-keeping and organizational skills with attention to detail and accuracy.

Preferred Qualifications:

+ Experience working with integrated procurement and accounting systems (e.g., UNC Connect Carolina).

+ Experience using preventive maintenance/work management systems (e.g., Maximo).

+ Bachelor’s degree in business administration, accounting, or related field.

+ Advanced proficiency with Microsoft Excel, Teams, and Adobe.

+ Broad knowledge of financial systems

Required license or certification:

N/A

Position Number: 48SM118

AA/EEO Statement:

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected].

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.