• Document Management Specialist (Expert)

    Belcan (Luling, LA)


    Document Management Specialist (Expert)

     

    Job Number: 359788

     

    Category: Administrative

     

    Description: Job Title: Document Management Specialist (Expert)

     

    Zip Code: 70070

     

    Keyword's: #Lulingjobs; #DocumentManagementSpecialist;

     

    Start Date: Immediate

    Job Description::

    Responsible for maintenance and administration of the operating plant's Process Safety Information.

     

    • This includes managing/updating controlled documents in the Process Management File per the site document control procedure, maintaining the Master Document List, and coordinating document reviews per the review schedule.

    • Responsible for managing / tracking operating plant Management of Change.

    • This includes logging changes, managing technician training/acknowledgement of changes, tracking/filing documentation updates (including drafting requests), managing/scheduling final MOC review meetings, and managing closure of changes.

    • Responsible for supporting plant personnel in preparation for compliance audits/PHAs, supporting documentation requests during audits/PHAs, and entering recommendations into tracking software.

    • Maintain controlled documents for area of responsibility

    • Understand and ensure compliance with the site document control procedure

    • Maintain Master Document List (MDL) and manage documentation reviews per the MDL, including annual SOP certification and Section 1 approval

    • Maintain Process Management File (PMF) to ensure accuracy, filing new equipment information, and removal of obsolete information.

    • Maintain equipment information in external databases, where applicable (relief devices, etc.)

    • Maintain printed / controlled copies of EFDs, Drawings, and Emergency Procedures

    • Coordinate Management of Change activities for the operating plant

    • Maintain Management of Change Log

    • rack Change Request progress through workflow and publish periodic reports of MOC status

    • Manage personnel training / acknowledgement processes for Change Requests

    • Compose and track drafting requests for EFDs, Loop Diagrams, etc.

    • Update documentation in PMF per Change Requests

    • Track document update completion for Change Requests with monthly reports

    • Manage final Management of Change review meetings, gather approvals, and issue reports.

    • Actively participate in plant compliance audits and PHAs

    • Work with area personnel to prepare for audits and provide support during audits

    • Provide administrative support in preparation for PHAs

    • Support management of tracking systems for plant audit and PHA recommendations and issue monthly reports to leadership.

    • Crosstrain on other Document Management Specialist roles to allow for serving as backup during vacations / absences

    Required Qualifications:

    • 7+ Years of Experience

    • Previous process safety documentation management experience in manufacturing, engineering or related field preferred but not required.

    • Ability to work as an individual contributor and as part of a diverse team composed of fellow engineers, operations personnel, maintenance personnel and leadership.

    • Strong communications skills, both oral and written.

    • Strong decision-making and problem-solving skills.

    • Challenges status-quo to achieve better results for the business

    • Ability to work on and balance multiple assignments and priorities

    • Must be able to perform work in a manufacturing plant environment, including ascending/descending stairs and ladders

    • Computer proficiency in Windows based programs (Word, Excel, PowerPoint, Outlook)

    Working relations:

    -Plant Manager

     

    -Production Technicians, Operations Specialists, Training Specialist,

     

    -Area Safety Coordinators

     

    -Production/Process Engineers and Maintenance, (Mechanical and E&I)

     

    -Engineers

     

    -Other Document Management Specialists across the site

     

    Belcan is an equal opportunity employer. Your application and candidacy will not be considered based on race, colour, sex, religion, creed, sexual orientation, gender identity, national origin, disability, genetic information, pregnancy, veteran status or any other characteristic protected by federal, state or local laws.

     

    Minimum Experience (yrs): 7+

     

    Required Education: Not Specified

    Benefits:

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