• Executive Assistant II

    Aston Carter (Seattle, WA)


    Job Title: Executive Assistant II

    Job Description

    We are seeking a highly motivated and customer-obsessed Executive Assistant to support the Vice President of Business Intelligence and Transaction Risk. This role requires a strong focus on execution and involves managing a high volume of tasks including complex calendar management, scheduling, and prioritizing amidst a flood of information and requests. You will ensure appropriate levels of urgency are given to tasks, monitor and track the Vice President's meetings, priorities, and emails, and act as a proxy when necessary. Additionally, you will manage travel, expenses, and all administrative support functions for this office. This role also involves managing multiple tasks, documenting action items, following up, and preparing for the Vice President to ensure timely action on deliverables.

    Responsibilities

    + Manage complex calendar and scheduling tasks for the Vice President.

    + Prioritize information and requests with appropriate urgency.

    + Monitor and track Vice President's meetings, priorities, and emails.

    + Act as a proxy for the Vice President when necessary.

    + Manage travel and expenses along with all administrative support functions.

    + Document and follow up on multiple tasks and action items.

    + Prepare and ensure timely action on deliverables for the Vice President.

    Essential Skills

    + Ability to complete a high volume of tasks and projects with little to no guidance.

    + Impeccable attention to detail and the ability to make smart, timely decisions.

    + Exceptional verbal and written communication skills.

    + Ability to react with appropriate levels of urgency to situations and events.

    + High levels of integrity and discretion in handling confidential information.

    + Professionalism in dealing with high level professionals inside and outside the company.

    + At least two years of college education; a bachelor's degree is preferred.

    + 6+ years of experience supporting executive level management (VPs, or CEOs).

    + Strong working knowledge of Microsoft Office and Outlook tools.

     

    Additional Skills & Qualifications

     

    + Experience with calendaring and Outlook.

    + Experience with travel management, particularly using Concur, is a plus.

    + Experience in supporting executive management is key.

    Work Environment

    The position is within a dynamic business group and requires a Monday to Friday schedule from 8 AM to 4 PM, with the possibility of starting at 7 AM. This role offers an opportunity to be part of a great Executive Assistant team.

     

    Job Type & Location

     

    This is a Contract position based out of Seattle, Washington.

    Pay and Benefits

    The pay range for this position is $29.00 - $31.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Seattle,WA.

     

    Application Deadline

     

    This position is anticipated to close on Sep 18, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.