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Position Information

Posting NumberSRGV8499

Working TitleSENIOR MEDICAL MATERIALS SPECIALIST

Number of Vacancies1

LocationMcAllen, Texas

DepartmentProcurement Office

FTE1.0

FLSANon-Exempt

Scope of Job

To lead, coordinate, evaluate, and maintain all supply chain activities for the assigned area. Responsible for overseeing the procurement, inventory control, distribution and lifecycle management of medical supplies and equipment for the assigned areas.

Description of Duties

+ Leads, coordinates, evaluates and maintains all supply chain activities within the assigned centers/facilities and any other medical stocking locations.

+ Responsible for the optimization of the replenishment processes for all medical facility inventory areas managed by procurement.

+ Leads, coordinates and maintains the medical supply inventory system and all its related functions.

+ Responsible for overseeing the receiving, distribution, replenishment, and inventory management of all medical supplies and equipment within the assigned center/facility.

+ Reviews and maintains all inventory levels for the different stockrooms’ safety stock and all other assigned facilities’ stocking locations.

+ Coordinates and facilitates the supply inventory process and ensures proper management controls are followed and in place.

+ Oversees the inventory system and ensures proper access and availability to system is in place for proper accounting of supplies and records to achieve data integrity.

+ Responsible for developing accurate and efficient process integrity initiatives.

+ Is the subject matter expert for medical inventory system.

+ Assesses and evaluates processes in place and makes recommendations to the medical procurement processes, including vendor selection, contract negotiation, and purchasing in alignment with institutional guidelines.

+ Collaborates with clinical departments to assess material needs, forecasts usage, and evaluates new products or technologies.

+ Transports and delivers legend drugs, non-prescription drugs, contrast media and drug-containing devices relative to core competencies of the position.

+ Fosters a collaborative environment and promotes clinical integration between materials management and the clinical services team members.

+ Supervises the on-site processing, inventory and delivery of all orders.

+ Maintains effective communication with suppliers, team members, clinical staff and the management team.

+ Completes mandatory education week as required, including but not limited to, infection control, patient safety, quality improvements, Material Safety Data Sheet ( MSDS and the Occupational Standard and Health Administration ( OSHA ) standards.

+ Ensures compliance with Joint Commission, FDA , OSHA , and other healthcare regulations related to medical materials management.

+ Prepares and provides regular inventory reports as requested.

+ Ensures all purchase orders and materials requests pending notifications are addressed on a timely manner by communicating with departments and vendors on the status.

+ Supervises and provides training to assigned staff.

+ Organizes and executes distribution of surplus medical supply inventory, including managing surplus supplies to other clinical areas. Builds and maintains good relationships with vendors and external stakeholders and attends industry events to stay updated on new products and best practices.

+ Performs other duties as assigned.

Supervision Received

General supervision from assigned supervisor.

Supervision Given

Direct supervision of assigned staff.

Required Education

Four (4) years of direct experience in medical materials/supply chain operations in a hospital or health care setting;ora Bachelor’s degree from an accredited university and two (2) years of the required experience. Required experience may be substituted for education on a one to one basis.

Preferred Education

Knowledge of inventory management systems at a surgical center.

Licenses/Certifications

As condition of employment this position requires the applicant to be authorized to operate a University-Owned Vehicle for Official University Business. Per University of Texas System Policy 157, applicants will be subject to a motor vehicle record check for their most recent thirty-six (36) month history. Out of State Drivers are required to submit a 36-month history MVR from their prior State of residence(s).

Required Experience

Associate’s degree in Supply Chain or Materials Management or Business Administration.

Preferred Experience

Bachelor’s degree in Supply Chain Management, Healthcare Administration, Business Administration field from an accredited university.

Equipment

Use of standard office equipment.

Working Conditions

Needs to be able to successfully perform all required duties. Work is performed primarily in a general office/warehouse/clinical environment. Some travel and weekend work is required. Requires moving, lifting, carrying, pushing and pulling of boxes and other objects weighing up to 50 pounds when working alone and 100 pounds with assistance. UTRGV is a distributed institution, which may require presence at multiple locations throughout the Rio Grande Valley.

Other

Exceptional planning and organizational skills. Expert knowledge of maintaining Min/Max levels for all stockrooms ( PAR locations). Effective management and supervisory skills. Excellent written and verbal communication skills, and collaboration skills. Strong customer service orientation and ability to work as a team member. Ability to multi-task and work in a fast-paced environment.

Physical Capabilities

N/A

Employment CategoryFull-Time

Minimum SalaryCommensurate with Experience

Posted SalaryCommensurate with Experience

Position Available Date09/04/2025

Grant Funded PositionNo

If Yes, Provide Grant Expiration Date

Posting Detail Information

EEO Statement

It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.

Special Instructions to Applicants

Dear Applicant,

Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:

Date of Birth

Social Security Number

Gender

Ethnicity/Race

Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission.

If you have any questions, please do not hesitate to contact us at (956)665-8880 and/or [email protected].

Additional Information

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check ( CBC ). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development .

Quick Linkhttps://careers.utrgv.edu/postings/48479

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

+ Are you now, or previously, employed by The University of Texas System or any of its institutions?

+ Yes - I currently am employed by the UT System or its institutions

+ Yes - I have previously been employed by the UT System or its institutions

+ No - I have never been employed by the UT System or its institutions

+ Are you a current UTRGV employee?

+ Yes

+ No

+ Please select your highest level of completed education.

+ 6th grade education

+ 10th grade education

+ High School Diploma or GED

+ Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours

+ Bachelors Degree from an accredited university

+ Masters Degree from an accredited university

+ Ph. D. or other terminal degree from an accredited university

+ None of the above

+ Please provide the field of study for your education:

(Open Ended Question)

+ Do you meet the minimum requirements for this position?

+ Yes

+ No

+ Please indicate the number of years of work experience you have directly related to the position in which you are applying for:

+ Less than 1 year

+ 1 year

+ 2 years

+ 3 years

+ 4 years

+ 5 years

+ 6 years

+ 7 years

+ 8 years

+ 9 years

+ 10 years

+ Over 10 years

Applicant Documents

Required Documents

+ Resume

Optional Documents

+ Cover Letter/Letter of Application

+ Curriculum Vitae

+ Unofficial Transcripts

+ Reference Letter 1

+ Reference Letter 2

+ Reference Letter 3

+ Certifications and Licenses

+ Training Certificates

+ Other Document

+ List of 3 References

+ Unofficial Transcripts 2

+ Unofficial Transcripts 3

+ Letter of Interest

+ Unofficial Graduate Transcripts

+ Additional Document