• Administrative Assistant - English Department

    Boston College (Chestnut Hill, MA)


    Boston College Introduction

     

    Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,484 full-time undergraduates and 5,250 graduate and professional students. Ranked 35 among national universities, Boston College has 888 full-time and 1,281 FTE faculty, 2,711 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.5 billion.

    Job Description

    The Administrative Assistant's role is to support the English Department through office management, overseeing the department's fiscal operations, and directly assisting the Chair. The English Department is comprised of 45 full-time faculty members, 35 part-time faculty members, and 30 teaching graduate students. There are currently two student workers who help with administrative tasks as well as a temporary worker; and we also expect the duties of this position to evolve as we go through a period of administrative transition, including the possibility of bringing in a second full-time administrative assistant.

    The responsibilities for this position include:

    + Manage the department's operating budget, several program budgets, and faculty with research grants. Tasks include relaying reimbursement requests, helping track expenses, and making purchases.

    + Create and update payroll for part-time faculty, order supplies, and allocate departmental financial aid to graduate students.

    + Enter scheduling data into the course management systems; assist with registration at the start of each semester; help with academic advising events during the summer and academic year.

    + Maintain confidential academic and financial records for faculty and graduate students in the department. Such record maintenance includes clearing M.A. and Ph.D. students for graduation.

    + Help organize events, including reserving room and food; act as a contact for spaces of all kinds, including classroom change requests for faculty, new office requests and moves for faculty.

    + Maintain a weekly departmental bulletin, help keep the office tidy and organized, and optionally manage social media accounts (Instagram primarily).

     

    Position Details: Full-Time, Non-Exempt | On-Site

     

    Department: 053501 - English

     

    Hiring Range: $25.60/hr to $32.01/hr. Pay rate commensurate with relevant experience.

    Requirements

    + High School Diploma

    + One year of administrative experience, preferably in a higher education setting

     

    Closing Statement

    Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:

    + Tuition remission for Employees

    + Tuition remission for Spouses and Children who meet eligibility requirements

    + Generous Medical, Dental, and Vision Insurance

    + Low-Cost Life Insurance

    + Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans

    + Paid Holidays Annually

    + Generous Sick and Vacation Pay

    + Additional benefits can be found on https://www.bc.edu/employeehandbook

     

    Boston College conducts pre-employment background checks as part of the hiring process.

     

    Boston College is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected category, including disability and protected veteran status. Boston College's Notice of Nondiscrimination can be viewed at https://www.bc.edu/nondiscrimination .