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ADMINISTRATIVE ASSISTANT III - SES - 77070340

Date: Sep 4, 2025

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) .

Requisition No: 860249

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: ADMINISTRATIVE ASSISTANT III - SES - 77070340

Pay Plan: SES

Position Number: 77070340

Salary: $41,550.62 Annually

Posting Closing Date: 09/18/2025

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

FWC/Fish & Wildlife Research Institute (FWRI)

Director's Office/Research Operations

Administrative Assistant III – SES Position

$1,598.10 Biweekly, $41,550.62 Annually

100 8the Avenue SE

St. Petersburg, FL

FWC/Fish & Wildlife Research Institute (FWRI)

Administrative Assistant III – SES 77070340

St. Petersburg, Florida - $41,550.62 Annually

Our organization:

The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.

Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment.

Minimum Qualifications:

4 years of professional direct experience in an administrative support position. An associate’s degree from an accredited college or university and two years of administrative experience; or a bachelor's degree from an accredited college or university can substitute for the required experience. Computer proficiency must include Microsoft Office Word, Excel, and Outlook.

Preferred Qualifications: Preference may be given to candidates with the following qualifications:

One or more years of working for a Florida state agency. Proficiency with SharePoint.

Requirements:

Employment in this position is contingent upon a satisfactory Level 1 & Level 2 background check at no cost to the candidate .

Office hours are from 8:00 A.M. to 5:00 P.M. Eastern Standard Time, Monday through Friday. Not eligible for Telework.

Responses to qualifying questions should be verifiable by skills and/or experience stated on the profile application/resume. Information should be provided regarding any gaps in employment.

Position Overview and Responsibilities:

The duties include but are not limited to:

Coordinating the administrative/business functions of the FWRI Director's Office (DO).

Serving as liaison between the DO and the Commission, Office of the Executive Director, other Divisions, other government agencies, and the public, representing the Office/Institute in a courteous and professional manner.

Providing administrative support to the Director and Deputy Director of FWRI, including maintaining calendars, preparing travel authorizations and reimbursements, and assisting with the timely purchase, processing, and/or approval of invoices for office supplies, equipment, other goods, and services for the DO.

Facilitating the flow of information from the DO to staff with timely announcements. Researching and responding to public and staff inquiries, resolving problems, or referring to the appropriate resource.

Supervising the Institute's receptionists and other OPS staff as assigned.

Organizing and participating in Institute Leadership Team meetings, both virtual and in-person, including creating agendas and providing meeting materials, taking meeting notes, and disseminating and/or posting minutes, as appropriate.

Coordinating and maintaining the databases associated with the FWRI Extra Effort Awards Program, the FWRI Research Approval process, and the annual Conference Travel Plan. Coordinating and overseeing the FWRI Volunteer/Internship Program.

Facilitating FWRI Morale Team meetings. Leading logistical planning for the annual Science Symposium and Awards Ceremony.

Other duties as assigned.

Knowledge, Skills and Abilities:

Up-to-date knowledge of general business, administrative, supervisory, office management policies, practices, and procedures, and the applicable rules, policies, and procedures of the SOF/FWC/FWRI. Ability to: communicate effectively and tactfully both verbally and in writing, prioritize and coordinate work, assess and resolve problems, follow through on assigned tasks and projects, coordinate and delegate work, effectively supervise others, Interpret and apply FWC/FWRI rules and policies, work from 8-5, Monday through Friday, and hours in excess of 40 per week as needed. Skill in the use of personal computers, office phone systems, Microsoft email, calendar, spreadsheet, database, and word processing software. Skill in dealing effectively and confidentially with sensitive subject matter and with a diverse group of people in difficult situations.

Why should I apply?

The Benefits of Working for the State of Florida:

State of Florida employees enjoy top-tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions. State employees also enjoy the option of selecting between the FRS Pension Plan and the FRS Investment Plan for retirement. As an additional benefit, state employment affords you the opportunity to take part in the tuition waiver program within the state university and community college systems.

Health Premiums $4.17- Single / $15.00- Family Biweekly

No Cost $25,000 Life Insurance

Nine Paid State Holidays, One Personal Holiday per year

176 hours Annual Leave and 104 hours Sick Leave per year

Retirement Plan Options

State University and College Tuition Waiver Program

On the Job Trainings

Support for family planning, including paid maternity leave, adoption benefits, Family and Medical Leave Act (FMLA), Family Supportive Work Program (FSWP), and paid leave for family and medical responsibilities for eligible employees.

Paid administrative leave for mentoring, volunteering, voting, and other reasons because we understand the importance of giving back to the community.

For a more complete list of benefits, visit https://www.mybenefits.myflorida.com/ .

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location:

ST PETERSBURG, FL, US, 33701

Nearest Major Market:Tampa