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Details

**Open Date** 09/04/2025

**Requisition Number** PRN43042B

**Job Title** PS Executive Assistant

**Working Title** Office Administrator

**Job Grade** E

**FLSA Code** Administrative

**Patient Sensitive Job Code?** Yes

**Standard Hours per Week** 40

**Full Time or Part Time?** Full Time

**Shift** Day

Work Schedule Summary

Monday-Friday, 8-5 with some evening/weekend, as needed.

**VP Area** U of U Health - Academics

**Department** 00269 - Orthopedic Surgery Operations

**Location** Campus

**City** Salt Lake City, UT

**Type of Recruitment** External Posting

**Pay Rate Range** $50,000-$70,000

**Close Date** 12/04/2025

Priority Review Date (Note - Posting may close at any time)

Job Summary

The Department of Orthopaedics at the University of Utah is seeking an experienced and motivated Office Administrator to support the Musculoskeletal Surgical Oncology Division and affiliated programs at the Huntsman Cancer Institute ( HCI ). This role requires a high degree of professionalism, discretion, and the ability to coordinate seamlessly across both entities. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment. Strong organizational skills, excellent communication, and the ability to manage multiple priorities are essential.

Responsibilities

1. Provide confidential, high-level administrative support to faculty and leadership.

2. Draft, edit, and manage professional communications.

3. Manage and prioritize multiple calendars, schedule meetings, and coordinate logistics.

4. Arrange travel and process reimbursements.

5. Resolve complex administrative matters independently.

6. Support remote meeting scheduling and hosting (domestic and international).

7. Plan and coordinate visits for visiting professors, faculty recruits, and scholars.

8. Organize and execute events.

9. Build and maintain effective working relationships with faculty, staff, leadership, and external partners.

10. Represent the division in interactions with public and private organizations at local and national levels.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in Business, Finance, Health Care Administration or a related field, or equivalency (one year of education can be substituted for two years of related work experience) required. Two years office management and supervisory experience, demonstrated knowledge of finance and budgeting, and public relations skills required. Demonstrated human relations and effective communication skills are also required.

This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers, and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Qualifications

Bachelor’s degree or equivalent (one year of education may substitute for two years of related experience).

Proven ability to work independently, make informed decisions, and manage competing deadlines.

Strong organizational, coordination, and communication skills.

Familiarity with budgeting, finance, and public relations.

Demonstrated professionalism in handling sensitive and confidential matters.

Ability to perform all essential functions of the position.

Note: This position does not involve direct patient care.

Preferences

Prior experience in higher education, healthcare, or research administration

Event planning or project management background

Experience supporting senior leadership or executives

**Type** Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.