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All the benefits and perks you need for you and your family:

Benefits from Day One

Career Development

Whole Person Wellbeing Resources

Mental Health Resources and Support

Our promise to you:

Joining AdventHealth is about being part of something bigger. Its about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that **together** we are even better.

**Job Location** : Altamonte Springs, Fl (Hybrid)

**Shift:** Full-Time, Monday-Friday 8-5 PM

The role you will contribute:

The Event Production Specialist works under the executive leadership event manager and collaborates with other team members to plan, coordinate and execute all facets of AdventHealth corporate and Central Florida Division events and meetings. The Specialist will assist the Manager with internal events, elements of which include, but are not limited to, event operations, agenda development, preparation and proofing of written/graphic materials, show-flow development, pre-production meetings, vendor/site research, contract negotiation, expense management, food and beverage selection, audio visual management, budget reconciliation, participate in outstanding customer service and event analysis and statistics, including client/attendee engagement.

The value you will bring to the team:

Schedules and attends all event planning meetings with internal team.

Leads pre-event detailed logistic meetings to educate the internal team.

Leads on-site logistics during events to ensure proper flow and set up, managing details and issues as they arise.

Manages staff and vendors at chosen event site in order to coordinate details.

Reviews event invoices for accuracy and acquires approval for payment.

Maintains records of all event aspects including budget summary.

Collaborates with event stakeholders and key decision-makers to clearly identify and establish event objectives, needs, and communication guidelines for project updating and event budgeting.

Provides coordination to ensure successful real-time execution during event operations, including sufficiency of facilities and food, quality and availability of materials, presence of clear signage, direction of staff, and event set-up/implementation.

Identifies and manages potential issues and opportunities impacting desired experience production objectives.

Demonstrates flexibility and willingness to support colleagues.

Other duties as assigned.

Manages coordination of events from concept to on-site implementation.

The expertise and experiences you'll need to succeed:

Bachelor's degree

3 years of experience in relevant field (events, marketing, communications or related field).

Proven experience as an events planner or organizer.

Professional presence in communicating and interacting with leaders, diverse populations, team members internally and in the community.

Excellent time management, verbal communication, and written communication skills.

Sales skills and ability to build productive business relationships.

Ability to manage multiple projects independently and make appropriate decisions while prioritizing effectively.

Flexibility and adaptability to change.

Strong attention to detail.

Excellent customer service skills.

Proficient computer and design skills, including MS Office suite and Adobe design software.

Ability to provide strategic thought partnership with multiple leadership teams.

Develop management control systems to aid in financial planning and cost analysis, and design planning and control systems to coordinate activities and ensure product quality.

Ensures cost and budget and quality objectives are met for designed experiences.

Processes invoices.

Executive decision making and critical thinking using best judgement and experience while identifying alternatives when making timely decisions as needed by the client.

Self-starter with ability to implement initiatives in a strategic manner with minimal supervision.

Ability to work collaboratively with others.

Strong teamwork skills.

Strong understanding of event tools and technologies.

Fundamental understanding of event operations and planning.

Proficiency in Microsoft Office, including Excel, Outlook, Access, PowerPoint, and Word.

Excellent quantitative and analytic skills.

Ability to think critically about many aspects of a marketing project to ensure that needs and resources are met to ensure timely and quality implementation.

Ability to assess risks associated with opportunities identified by market research, conduct market analysis and compile market data.

Must be able to read, write and speak conversational English.

Preferred Qualifications:

Excellent ability to establish rapport with others and ability to build strong interpersonal relationships.

Great customer service with positive energy.

Exhibit good judgment and decision-making skills.

Familiarity with Adobe Creative Cloud.

Flexible schedule and some travel required during certain time periods.

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.

**Category:** Marketing & Communications

**Organization:** AdventHealth Corporate

**Schedule:** Full-time

**Shift:** 1 - Day

**Req ID:** 25034136

We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.