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Manager - Payroll and Tax - iLIFE

Job Details

Job Location

iLIFE Main - Milwaukee, WI

Position Type

Full Time

Education Level

Bachelor's Degree

Travel Percentage

Minimal; Less than 10%

Job Category

Nonprofit - Social Services

Description

**Job Purpose:** The Manager – Payroll and Tax is responsible for leading and supervising staff involved in the processing of payroll & tax for programs supported by iLIFE. The payroll & tax function includes payroll processing, tax reporting and filing, workers compensation, cost share, and employment verifications. This role provides support and oversight in management of related software and processes.

Essential Job Functions:

(Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.)

+ Provides management oversight to the payroll & tax department in the processing of multiple payroll cycles for all iLIFE supported programs.

+ Responsible for reconciling and reporting of wages and taxes; including quarterly and year-end tax reporting, tax return amendments, and FICA refunds, to ensure compliance with all taxing authorities (federal, state, and local jurisdictions) as needed.

+ Serves as the lead payroll & tax expert on Section 3504 agent regulations, requirements, and processes as it relates to processing payroll payments for Medicaid and state-funded programs.

+ Ensures process compliance with program contracts and company policies for all payroll and tax operations, including cost share processes, employment verification, and worker’s compensation.

+ Ensure all program banking transactions are processed accurately, reconciled in a timely manner, and compliant with internal controls, regulatory requirements, and company policies.

+ Collaborate with other department managers and finance department to ensure operational efficiency, to successfully implement new procedures, and projects.

+ Manages payroll processing software and vendor relationship, including maintaining software skills and trouble shooting.

+ Respond to internal and external payroll inquiries including audits, wages disputes, and regulatory reviews.

+ Documents internal processes and update departmental work instructions annually.

+ Other duties as assigned.

Supervisory Responsibilities:

+ Performs human resources responsibilities for employees which include onboarding, training, coaching on performance, completes performance reviews and overall employee morale. Recommends hiring, terminations, compensation changes, promotions, corrective action decisions and terminations. Reviews and approves accurate report of time.

+ Responsible for ensuring that personal actions, and actions of employees supervised, comply with the policies, regulations, and laws applicable to the program funders, contracts, and CFI business.

Qualifications

**Required Education, Experience, Certifications, Licensure and Credentials:** (Where appropriate, education and/or experience may be substituted)

**Minimum Required Education:** Bachelor’s degree in business, accounting or related field, or a high school diploma with five years of related work experience. Classes attended toward the attainment of a Bachelor’s degree will be considered.

**Minimum Required Experience:** Minimum of 2-4 years’ experience in payroll including experience leading and developing staff members performing jobs of varying responsibilities. Experience working in a payroll environment as a Section 3504 fiscal employer agent a plus

Required License/Certification/Registration:

Issued By Governing Body (if applicable): APA Certified Payroll Professional designation (CPP), plus a combination of training and experience, which will provide the necessary payroll knowledge

**Travel Type:** Less than 10%

**Required Valid Driver’s License:** Valid driver’s license

**Required Auto Insurance:** Vehicle liability insurance in accordance with Agency policy

Knowledge – Skills – Abilities:

+ Ability to delegate and coordinate work to meet deadlines.

+ Strong attention to detail.

+ Proficient in MS Excel, Outlook, and Word; ability to learn and use complex software systems.

+ Analysis/Reasoning – Ability to examine data to grasp issues, draw conclusions, and solve problems.

+ Ability to effectively communicate complex thoughts and directions over the telephone, by computer, or in person.

+ Engage and work collaboratively with all levels of personnel with the company to achieve program goals.

+ Maintain confidentiality and comply with Health Insurance Portability and Accountability (HIPPA).

+ Ability to work effectively with minimum direction and supervision.

Physical Requirements, Visual Acuity, and Work Conditions:

**Physical Requirements:** Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

Sedentary work involves sitting most of the time. Work is primarily performed utilizing a computer terminal for long periods of time. This position frequently must communicate with a diverse group of people via the telephone, in person, in writing and electronically. This position utilizes a variety of office equipment including, but not limited to computer, calculator, printers, fax machine, telephone. Must be able to continuously perform simple/difficult manipulative tasks.

**Visual Acuity:** The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal.

**Working Conditions:** At times this can be a very fast-paced work environment with multiple simultaneous projects and tasks. Work environment may be crowded and noisy at times.