• Administrative Assistant - North

    Applied Technical Services, Inc. (Jacksonville, FL)


    Administrative Assistant - North Jacksonville, FL

    Job Details

    Job Location

    ATS JACKSONVILLE - JACKSONVILLE, FL

    Position Type

    Full Time Indirect

     

    Salary Range

     

    $23.00 - $27.00

     

    Job Category

     

    Administrative

    Description

    Applied Technical Services, LLC (“ATS” or the “Company”) is a leading provider of critical testing, inspection, certification, and compliance services. The Company serves clients across a diverse set of large and stable end markets including manufacturing, power generation, aerospace, medical, and defense. ATS was founded in 1967 and is headquartered in Marietta, GA. Today the Company employs nearly2,100team members in over95locations across the United States.

     

    Our purpose is to create a safe and reliable world and our mission is to deliver assurance through precise technical and professional services.

     

    ATS is seeking a dynamic Administrator to support ATS Jacksonville, FL. This is a full-time position working 30-40 hours per week.

    Responsibilities:

    + Quickly learn and become proficient with Applied Technical Services internal systems and processes to provide direct administrative support and office management for a busy office with engineers and technicians that provide critical Mechanical Integrity Inspections, Non-Destructive Testing, and other related services to a variety of industrial customers in and around the state of Florida. A key function of this job is direct support of Billing and Invoicing functions.

    + Assist manager with timesheet and expense report review and processing

    + Track project costs and reporting status

    + Track and follow up on accounts receivable aging reports

    + Maintain detailed billing spreadsheet

    + Accounts Payable and Receivable

    + Reading and interpreting purchase orders

    + Communicating with customers

    + Maintain reports, files, archive folders, records

    + Coordinate work documentation with other ATS facilities

    Qualifications

    Required Experience and Skills:

    + Proficiency in MyTrack, Replicon, Bamboo, Connectteam, or other similar programs is desired

    + Knowledge of basic office equipment is required; printer, fax, etc.

    + Must be a quick learner

    + Proficient in Microsoft Office -Word & Excel ; Data Base knowledge; typing skills

    + Experience interacting with clients

    + Must have excellent written and verbal communication skills

    + Must have a VERY strong attention to detail

    + Must be able to handle multiple tasks at one given time and should be able to transition among tasks while maintaining a high level of accuracy

    + Must be team oriented and able to work with little supervision

     

    Education:High School diploma or equivalent, college preferred .

     

    Benefits: ATS offers excellent wages and advancement opportunities. ATS full-time employee benefits include: medical, dental, vision, 401k, vacation, personal time, and bonuses.

     

    •U.S. Persons” Only:A requirement of this position is access to information that is subject to U.S. export controls under the U.S. International Traffic in Arms Regulations (“ITAR”). Accordingly, the company will consider only “U.S. Persons” for this position. A “U.S. Person” includes (a) U.S. citizens or nationals; (b) U.S. lawful permanent residents (i.e., “green card” holders); (c) persons granted refugee status; or (d) persons granted asylum in the United States. This information is collected solely for purposes of complying with U.S. export control requirements and will not be used to unlawfully discriminate in the hiring process.

     

    EOE/AA/M/F/Vet/Disability

     

    ATS and the ATS FoC are an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.