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Job Title: Administrative Assistant

Job Description

As an Administrative Assistant, you will be responsible for managing data, maintaining records and reports, organizing meetings and events, and supporting the budget plan. You will supervise staff, handle technical issues, and carry out clerical duties such as answering phones and preparing documents. Your role will also include greeting clients, managing phone calls, and directing emails and correspondence.

Responsibilities

+ Manage data in spreadsheets and reports.

+ Keep records and reports up to date.

+ Help maintain the budget plan.

+ Organize and schedule meetings and events.

+ Supervise staff and delegate responsibilities.

+ Handle technical issues in your area of expertise.

+ Carry out clerical duties, including answering phones and preparing documents.

+ Greet clients and visitors with professionalism and warmth.

+ Manage a high volume of incoming phone calls and transfer them efficiently.

+ Answer and direct emails and other correspondence.

+ Maintain organized physical and digital filing systems.

+ Assist with data entry, policy documentation, and client records.

+ Schedule appointments and manage calendars for team members.

+ Support insurance agents with administrative tasks and follow-ups.

+ Prepare reports, presentations, and internal communications.

+ Order office supplies and manage inventory.

+ Ensure compliance with company procedures and industry regulations.

Essential Skills

+ High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)

+ 2+ years of administrative experience, preferably in insurance or financial services

+ Proven ability to handle high call volumes with professionalism and accuracy

+ Familiarity with insurance management systems is a plus

+ Professional demeanor and customer-focused attitude

Work Environment

The work environment is dynamic and fast-paced, requiring the ability to manage multiple tasks simultaneously. The role involves regular interaction with clients and team members, necessitating a professional demeanor and a customer-focused attitude. Familiarity with office technologies and proficiency in Microsoft Office Suite are essential. The position also involves maintaining a well-organized office space, both physically and digitally.

Pay and Benefits

The pay range for this position is $20.00 - $26.44/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Fairfax,VA.

Application Deadline

This position is anticipated to close on Sep 15, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.