"Alerted.org

Storekeeper/Acquisition Specialist III

Print (https://www.governmentjobs.com/careers/portlandor/jobs/newprint/5059849)

Apply



Storekeeper/Acquisition Specialist III

Salary

$36.34 - $45.15 Hourly

Location

Yeon Business Center, OR

Job Type

Regular

Job Number

2025-00801

Bureau

Bureau of Fleet and Facilities

Opening Date

09/01/2025

Closing Date

9/15/2025 11:59 PM Pacific

+ Description

+ Benefits

+ Questions

The Position

Job Appointment: Full-Time

Work Schedule: Mon - Fri. 7:00 AM - 3:30 PM

Work Location: 3315 NW 26th Avenue, Portland, Oregon 97210

Benefit: Please check our benefits tab for an overview of benefits for this position

Language Pay Premium Eligible: This position is or may be eligible for Language Pay Differential (https://www.portland.gov/bhr/class-comp/language-pay-differential-overview) for qualifying employees.

Union Representation: American Federation of State, County, and Municipal Employees Local 189 ( AFSCME 189). To view this labor agreement, please click here (https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements) .

Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to attach a resume and a cover letter.

Position Summary:

The Bureau of Fleet & Facilities is hiring for a Storekeeper/Acquisition Specialist III on the Facilities Services team. The Storekeeper/Acquisition III position prioritizes, reviews, and analyzes workflows related to services and materials management, shipping/receiving, inventory control and customer service. This position oversees the ongoing storeroom layout-associated arrangements to further support building parts acquisition, storage and distribution.

The Storekeeper/Acquisition Specialist III performs purchasing within delegated limits and preparatory accounting for a heavy volume of vendor invoice payment processing; oversees the operational activities in their assigned functional area and is responsible for all phases of the procurement process, including: purchasing, receiving, storing, and disbursing stock and nonstock items; maintaining control of Bureau assets through accounting and inventory control principles; as well as utilizing Enterprise Business Systems software and Computerized Maintenance Management System software such as SAP, FacilityForce and/or others.

What you'll get to do:

+ Maintain inventory counts and levels.

+ Place and receive special orders.

+ Procure materials, adhering to contract language.

+ Provide customer service to internal and external customers.

+ Oversee the preparation of requisitions, DPOs, POs and delegated contract amounts; performs audits related to movement of inventory; authorizes issuance of stock after review of orders; inspects damaged or returned material and authorizes disposition; arranges for factory service or repair.

+ Perform analysis for decision-making by leadership, including cost and pricing trends; inventory levels and activity; economic reorder points; shelf-life status; shipping and transportation costs; accounts and billing reconciliation; also includes data analysis of various productivity and benchmarking criteria for leadership use.

+ Assign duties and tasks as needed.

Who you are:

+ Highly collaborative: You can work well across divisions in addition to other city agencies to achieve successful outcomes.

+ Detail Orientated: You will have exceptional attention to detail and follow best practices for quality assurance in your work.

+ Creative: Ability to locate and procure required materials in emergency situations.

+ Analytical: You can analyze and visualize data into actionable conclusions. You are also able to conduct your own research.

About the Bureau:

The Bureau of Fleet & Facilities manages over 1.5 million square feet of City-owned facility assets valued at approximately $900 million, including the City’s highest-profile civic facilities. The organization provides facility operations and maintenance, capital project development and management, space planning and management, and property management and leasing services for City bureaus. The organization is also responsible for long-range capital and real estate planning.

Have a question?

Contact Information:

TroyLynn Craft

Senior Recruiter

[email protected] (https://www.governmentjobs.com/careers/portlandor/jobs/newprint/[email protected]%C2%A0)

To Qualify

The following minimum qualifications are required for this position:

+ Experience applying laws, commercial and city codes, policies, rules and/or regulations as they relate to purchasing; and developing, negotiating and managing supply contracts.

+ Knowledge of building maintenance parts and materials related to HVAC, electrical, plumbing and fire safety system principles and repair practices.

+ Experience with automated inventory control and asset management database control.

+ Ability to provide training and direction to staff, including prioritizing, assigning, and reviewing work for quality control.

+ Ability to research, prepare, recommend, and enforce policies for acquisitions, operations, and internal controls.

Applicants must also possess:

+ A valid state driver's license and an acceptable driving record at the time of hire.

Additional Requirements:

+ While not required upon hire, this position may be required to obtain forklift certification in the future.

+ This position has been designated as essential. Essential employees are expected to report to work and remain at work under challenging conditions, such as an inclement weather event.

The Recruitment Process

STEP 1: Apply online between September 1 - 15, 2025

Required Application Materials:

+ Cover letter: Details are key! The city uses a merit-based system, so your cover letter should be thorough and specifically address each qualification listed in the "To Qualify" section of the job announcement. Your cover letter can exceed one page, to ensure you are able to provide the detailed information for every qualification. Follow the instructions, as a subject matter expert will be evaluating your details to confirm that you meet the minimum requirements.

+ Resume

+ Answer to three (3) Supplemental Questions (click on the Questions tab to preview the questions)

Optional Application Materials:

+ If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment.

Application Tips:

+ Your cover letter can exceed one page, to ensure you are able to provide the detailed information for every qualification. A subject matter expert will be evaluating your details to confirm that you meet the minimum requirements.

+ Your résumé should support the details described in your cover letter.

+ How We Determine Pay: The City of Portland is covered by the Oregon Equal Pay Act (https://www.oregon.gov/boli/workers/pages/equal-pay.aspx) . Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all your relevant experience.

+ Do not attach any additional documents.

+ Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.

+ You may use AI tools to assist with your job application, but please ensure that your cover letter reflects your personal touch. Avoid copying and pasting content directly. We encourage you to use AI to generate ideas and then customize them to highlight your unique experiences and skills.

+ All applications must be submitted via the City's online application process.

+ E-mailed and/or faxed applications will not be accepted.

Step 2: Minimum Qualification Evaluation: Week of September 15, 2025

+ An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and cover letter, weighted 100%.

+ Your résumé and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.

+ You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 (https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes#toc-examination-review) for complete information.

+ Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

Step 3: Establishment of Eligible List: Week of September 22, 2025

+ Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

Step 4: Selection (Interview): October

+ Hiring bureau will review and select candidates for an interview.

+ Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.

Step 5: Offer of Employment:

Step 6: Start Date

+ A start date will be determined after all conditions of employment have been met.

*Timeline is approximate and subject to change.

Additional Information

Click here (https://www.portland.gov/bhr/career-center/recruitment-policy) for additional information regarding the following:

+ City of Portland Core Values

+ Recruitment Process - Work Status

+ Equal Employment Opportunity

+ Veteran Preference

+ ADA, Pregnancy, and Religious Accommodations

An Equal Opportunity / Affirmative Action Employer

A Career with the City of Portland offers many Employee Benefits

We offer a comprehensive benefits package, including but not limited to

+ Health Care (Medical, Vision and Dental)

+ Carrot Fertility

+ Wellness Benefits

+ Life Insurance

+ Long-term disability coverage to eligible employees and their families.

+ Employee Assistance Plan

+ Flexible Spending Accounts

+ Retirement

+ Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer

+ Family Medical Leave

+ City Paid Parental Leave

AND SO MANY MORE!

Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers (https://www.portland.gov/bhr/benefit-offerings/benefits-quickstart-guide/benefit-plan-summaries-highlight-guides) .

01

Thank you for your interest in the City of Portland. We value your time and hope to make your application experience as positive as possible.

Your Cover Letter and Resume are an important step to assist us in the review for minimum qualifications for the posted vacancy.

In your Cover Letter, write specific and unique responses to address each of the minimum qualification listed in the "To Qualify" section. The information you provide must correctly reflect your work history/resume. A lack of information in your application materials to each of the minimum qualifications may result in elimination from the recruitment.

Note: Request for veterans' preference, please add a copy of your DD214 and/or Veteran's Benefit letter. All documents must be uploaded by the closing date and time of this announcement.

Have you read and understood all the information listed above?

+ No - If you have a questions, please contact the recruiter on the announcement.

+ Yes

02

Where did you first learn about this job opportunity? (If on a website or job board, please specify which one)

03

The City of Portland receives public records requests at times. Please indicate which response you find appropriate: (Answer will not disqualify you from the process)

+ My application was submitted with the understanding that the City of Portland would keep the information confidential and would only disclose the information if ordered to do so. I would not have submitted this application without the promise of confidentiality.

+ You may release my application; I am waiving confidentiality.

Required Question

Employer

City of Portland

Address

1120 SW 5th Ave, Room 987 Portland, Oregon, 97204

Website

http://www.portlandoregon.gov/jobs

Apply

Please verify your email address Verify Email