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Senior Office Assistant

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Senior Office Assistant

Salary

$47,451.60 - $57,928.56 Annually

Location

Nevada City, CA

Job Type

Full Time

Job Number

2025-0189

Department

Information and General Services Administration

Opening Date

08/26/2025

Closing Date

9/10/2025 8:00 AM Pacific

+ Description

+ Benefits

+ Questions

Definition and Class Characteristics

INTERVIEWS WILL BE HELD ON SEPTEMBER 18 & 19, 2025

Do you love animals and want to make a difference? Nevada County is seeking a Senior Office Assistant to support the Nevada County Animal Shelter! This position will maintain records, do reporting, supply ordering, front desk coordination, intake, working with volunteers, and adoptions and foster care finalization. Candidates should have experience working with animals in a shelter, veterinary office, or similar experience.

Duties include:

+ Receives and screens visitors and telephone calls, providing information and resolving complaints which may require the use of judgment and interpretation of policies, procedures, regulations, systems and precedents relating to responsibilities assigned

+ Types complex and confidential correspondence, reports, forms and specialized documents, proofreads and checks typed and other materials for accuracy, completeness, and compliance with departmental policies and regulations; composes routine and complex correspondence

+ Processes forms or applications following policies and procedures requiring comprehensive knowledge of the shelters functions

+ Researches and assembles moderately complex information from a variety of sources for the preparation of reports and forms; enters and retrieves data from an online computer system, including generating, reviewing and correcting reports from established menus and advising others on system processes

+ May organize, coordinate, direct and review the work of an associated office support staff; may instruct staff in work procedures, assist in selecting, prioritizing, and evaluating the work of assigned staff, and monitor task completion to ensure timely coordination and completion of assigned work

+ Establishes, organizes and maintains various departmental administrative, reference, and follow-up files; purges files as needed

+ Makes arithmetical or routine statistical computations; collects fees, and issues receipts

+ Performs general clerical activities such as sorting and routing mail, ordering and maintaining office supplies, filing, arranging for the repair of equipment, transmitting information, and keeping reference materials up-to-date

+ May process payroll, accounts payable, reimbursement requests and other financial duties as required

The Senior Office Assistant is an integral part of Animal Shelter team whose mission is to be a healthy, effective high performing organization committed to serve and support our county and community. To review the entire job specification, click here (https://www.governmentjobs.com/careers/mynevadacounty/classspecs/1081928?keywords=senior%20office%20assistant&pagetype=classSpecifications) .

This position is full-time and fully-benefited. Our staff members enjoy an extensive benefit package including, but not limited to CalPERS retirement, medical insurance, dental insurance, vision insurance, life insurance, flexible spending account, deferred compensation plan including 401(a), 457(b) and Roth options. We also offer flexible schedules and a telework option, depending on program needs.

Why Nevada County? Because here your contribution, your worth, and your ideas, all have a place. We thrive on transparent and ongoing communication through employee newsletters, social media and hosted sites. We strive to be the best version of ourselves through continuous improvement. We learn and grow as a team! Great discoveries happen when people from a diverse set of backgrounds come together. Best of all, you make a difference in the lives of our community every day. Bring your whole self to our place.

We are an equal opportunity employer and value diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Benefits Guide

TheBenefits Guide (https://www.nevadacountyca.gov/492/Benefits) is a comprehensive document for employees of the County of Nevada. Information contained in this summary of benefits is not a binding document. Refer to specific unitsummaries and agreements (MOUs) (https://nevadacountyca.gov/475/Memoranda-of-Understanding-MOUs) for additional benefit information.

Health Insurance

The County sponsored plan is the PERS Gold PPO, but you can also choose plans from providers such as Anthem, Blue Shield, and PORAC (if you are a member) to suit your needs.

Health Insurance Plans

+ Anthem Blue Cross Select HMO

+ Anthem Blue Cross Traditional HMO

+ Blue Shield CalPERS Access+ HMO

+ Blue Shield Trio HMO

+ Kaiser HMO

+ PERS Gold PPO (County sponsored plan)

+ PERS Platinum PPO

+ PORAC (Available to PORAC members only)

Flexible Spending Accounts

The County offers employees the option to contribute to a pre-tax medical FSA and dependent Care FSA.

Life Insurance

Voya is the County's life insurance provider. We offer the following products through Voya:

+ Basic Accidental Death and Dismemberment

+ Basic Term Life

+ Optional Accidental Death and Dismemberment plans

+ Optional Dependent Term Life

+ Optional Term Life

Dental & Vision Insurance

Nevada County employees can opt to receive dental and vision insurance without opting for health insurance coverage as well. This will give employees more flexibility to match their choice of insurance plans to their specific needs. Ameritas Dental is the dental provider offered through Nevada County and Ameritas VSP Vision Care is our vision care provider.

Retirement

The County is a member of the CalPERS retirement system and also provides the opportunity for voluntary contributions to a 457 deferred compensation account through Nationwide by way of pre-tax and Roth payroll deductions.

CalPERS Miscellaneous Tiers: Tier 1 (Classic-former employee originally hired on or before 12/13/12 and are returning to Nevada County) 2.7% @ 55 Tier 2 (Hired by a CalPERS employer between 12/14/12-12/31/12 and coming to Nevada County with less than 6 months between separation from former CalPERS employer and hire date with Nevada County) 2%@60 Tier 3 (Hired by first CalPERS employer on or after 1/1/13 or having a break in service of more than six months between another CalPERS employer and Nevada County) 2%@62

CalPERS Safety tiers: Tier 1 (Classic-former employees originally hired on or before 12/13/12 and are returning to Nevada County) 3% @ 50. Tier 2 (Hired by a CalPERS employer between 7/2411-12/31/12 and coming to Nevada County with less than 6-months between separation from former CalPERS employer and hire date with Nevada County) 3% @ 55. Tier 3 (Hired by any CalPERS employer on or after 1/1/13) 2.7% @ 57. We encourage you to visit the CalPERS home page,www.calpers.ca.gov, to search related information about the retirement plans noted here so that you fully understand what your retirement formula means to you.

NEVADA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

Any information on this page or documents and links are subject to change without notice.

Nevada County Human Resources Department

950 Maidu Avenue, Nevada City, CA 95959 (530) 265-7010 option 2

[email protected]

www.nevadacountyca.gov

01

Which of the following choices best describes your level of education? Please attach a copy of your college-level transcripts (unofficial are accepted) or degree to your application.

+ Did not graduate High School or GED

+ High School or GED

+ Some college: 0-59 units

+ Some college: 60-89 units

+ Some college: 90-119 units

+ Associates Degree

+ Bachelor's Degree

+ Master's Degree

+ Juris Doctor Degree

02

Which of the following best describes your experience performing a variety of routine to moderately difficult office support activities such as recordkeeping, forms processing, mail distribution, typing, word processing, reception, and filing?

+ I have not had education, training, or experience in performing these tasks.

+ I have had education or training in how to perform these tasks but have not yet performed it on the job.

+ I have performed these tasks on the job. My work on these tasks was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.

+ I have performed these tasks as a regular part of a job. I have performed them independently and normally without review by a supervisor or senior employee.

+ I am considered an expert in performing these tasks. I have supervised performance of these tasks or am normally the person who is consulted by other workers to assist or train them in doing these tasks because of my expertise.

03

Which of the following choices best describes your general clerical or office assistant experience at a level equivalent to Nevada County's classification of Office Assistant II? (You can access the Office Assistant II job description on our county job listings site where you are applying. Go to the Menu and locate the job description section).

+ No experience

+ Less than one year

+ 1 year to less than 2 years

+ 2 years to less than 3 years

+ 3 years to less than 4 years

+ 4 years to less than 5 years

+ 5 or more years

04

How would you describe your customer service experience?

+ None

+ My experience involves very little contact with customers or clients

+ My jobs always involve contact with the public or clients. I spend at least half my day interacting with them.

+ Most of my experience has involved spending almost all day resolving customer issues.

05

Tell us about the job that you enjoyed the most? What were your responsibilities? What did you like about it? What aspects did you not enjoy about this position?

06

What is your preferred work style? Do you prefer working alone or as part of a team? What percentage of your time would you allocate to each, given a choice?

Required Question

Employer

County of Nevada

Address

950 Maidu Avenue

Nevada City, California, 95959

Phone

530 265 7010

Website

https://www.nevadacountyca.gov/

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