• Administrative Assistant - QHS Innovation…

    Queen's Health System (Honolulu, HI)


    RESPONSIBILITIES

    I. JOB SUMMARY/RESPONSIBILITIES:

    • Responsible for providing administrative and clerical support to the executive officer(s); duties are generally more complex in nature and involve access to confidential information.

    • Represents division and interacts with high level stakeholders; other associated duties may include but not limited to secretarial activities such as drafting correspondence and memos, scheduling appointments, taking minutes and making travel arrangements, etc.

    II. TYPICAL PHYSICAL DEMANDS:

    • Essential: sitting, walking, stooping/bending, finger dexterity, seeing, hearing, speaking.

    • Frequent: standing, lifting usual weight up to 25 pounds; carrying usual weight of 5 pounds up to 20 pounds; reaching above, at and below shoulder level; repetitive arm/hand motions. walking.

    • Occasional: climbing stairs, twisting body, pushing/pulling.

    • Operates computer, printer, copier, facsimile machine, telephone and other office equipment.

    III. TYPICAL WORKING CONDITIONS:

    • Not substantially subjected to adverse environmental conditions.Not substantially subjected to adverse environmental conditions.

    IV. MINIMUM QUALIFICATIONS:

    A. EDUCATION/CERTIFICATION AND LICENSURE:

    • Associate’s degree or business school graduate or two (2) years of administrative experience may be substituted for the degree.

    B. EXPERIENCE:

    • In addition to educational requirement, five (5) years experience as a secretary at an administrative/executive level in a corporate environment.

    • Prior experience in a hospital or health care setting and working knowledge of medical terminology highly desirable.

    • Prior experience working with physicians, trustees, community organizations and with individuals at a high organizational level in a courteous, helpful and professional manner.

    • Supervisory experience preferred.

    • Experience to demonstrate the following:

    o Proficiency to use Outlook, MS Word, Excel, and PowerPoint.

    o Effectively communicates both orally and in writing.

    o Collaborative spirit, results driven with the ability to manage multiple priorities and projects with a high degree of accuracy and timeliness.

     

    Equal Opportunity Employer/Disability/Vet