"Alerted.org

Job Description

Position Overview:

We are seeking a reliable and detail-oriented Part-Time Office Administrator to support the daily operations of our CPA firm. This role is ideal for someone who thrives in a professional environment, enjoys working with numbers and documents, and can manage multiple administrative tasks efficiently.

Key Responsibilities:

Greet clients and visitors, providing a professional and welcoming experience

Answer and direct phone calls, emails, and other correspondence

Schedule appointments and manage calendars for accountants and partners

Maintain and organize client files (physical and digital)

Assist with data entry, document preparation, and basic bookkeeping tasks

Handle incoming and outgoing mail and deliveries

Order and manage office supplies and inventory

Support tax season operations with document collection and client follow-ups

Ensure confidentiality and security of sensitive financial information

Qualifications:

Previous experience in office administration, preferably in a CPA or professional services firm

Strong organizational and time management skills

Excellent verbal and written communication

Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Familiarity with accounting software (e.g., QuickBooks, Lacerte, or similar) is a plus

Ability to work independently and as part of a team

High level of discretion and professionalism

Compensation & Benefits:

Competitive hourly rate based on experience

Flexible schedule

Opportunity to grow within the firm

Supportive and collaborative work environment

Compensation:

$17/hr to $18/hr.

Exact compensation may vary based on several factors, including skills, experience, and education.

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

Qualifications:

0–3 years of experience in office administration or similar roles

Proficiency with Microsoft Office tools, especially Excel

Experience with QuickBooks or similar accounting software is a plus null

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [email protected].