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Job Description

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.

The University of Washington’s Human Resources (UWHR) department has an outstanding opportunity for supporting the organization’s goal to move from paper records to electronic records management, and ongoing electronic records management. **This is a one-year, benefits-eligible fixed duration appointment.**

As a Records Analyst 1, you will report to UWHR’s operations manager as a key player in our transformational records management project, ensuring compliance with personnel records management guidelines for the maintenance of electronic and paper records.

This position will spend approximately 50–75% of the workday working independently in a file room environment, supporting a large-scale records transformation project. Tasks include reviewing, organizing, and inventorying personnel files; preparing records for scanning or archival storage; and maintaining accurate tracking documentation. The role requires a high level of autonomy, attention to detail, and consistency in following established procedures.

Responsibilities:

+ Coordinate and participate in scanning and organizing paper records.

+ Review scanned records to ensure they meet policy requirements for clear and complete representations of the paper records.

+ Intake of electronic records to UWHR’s electronic document management platform.

+ Ensure the appropriate inventorying, transfer, and storageof records from UWHR’s file room locations.

+ Respond to and collect records for various file requests.

+ Time tracking of hours worked into Workday at end of each shift.

+ Perform any of the duties of the Records Analyst 1 and/or other duties as assigned.

Minimum Requirements

+ Bachelor’s degree and two years of experience in records analysis or related administrative work.Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registratio

Desired Qualifications

+ Proficiency in Microsoft Outlook, Excel, Word, and Windows file management.

+ Strong attention to detail and ability to follow written and verbal instructions accurately.

+ Demonstrated ability to work independently and manage time effectively with minimal supervision once trained.

+ Experience working in environments requiring high levels of autonomy and accountability.

+ Consistent application of sound judgment and critical thinking.

+ Ability to maintain strict confidentiality of personnel records.

+ Comfortable working with a culturally diverse population.

+ Accurate time tracking of hours worked using Workday.

+ Willingness and ability to work on-site at multiple UWHR office locations near the Seattle campus.

Physical Demands

+ Ability to visually review handwritten, typed, and electronic records for accuracy and completeness.

+ Frequent use of hands and fingers for keyboarding, handling paper documents, and operating office equipment.

+ Ability to alternate between sitting, standing, and walking throughout the workday.

+ Occasional bending, stooping, squatting, and reaching overhead to access records.

+ Ability to safely lift and move boxes weighing 25 lbs.with occasional liftingand moving of 50 lbs.

+ Navigating file room aisles that may contain obstacles; use of step stools may be required.

Compensation, Benefits and Position Details

Pay Range Minimum:

$45,288.00 annual

Pay Range Maximum:

$60,336.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-temporary-per-diem-and-less-than-half-time/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a temporary position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

SEIU Local 925 Nonsupervisory

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is proud to be an affirmative action and equal opportunity employer (https://hr.uw.edu/eoaa/) . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080) .

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.