• Administrative Coordinator I

    Texas A&M University System (Weslaco, TX)


    Job Title

     

    Administrative Coordinator I

     

    Agency

     

    Texas A&M Agrilife Research

     

    Department

     

    Weslaco

     

    Proposed Minimum Salary

     

    Commensurate

     

    Job Location

     

    Weslaco, Texas

     

    Job Type

     

    Staff

    Job Description

    About Texas A&M AgriLife

    Texas A&M AgriLife is comprised of the following Texas A&M University System members:

    + Texas A&M AgriLife Extension Service (https://agrilifeextension.tamu.edu/)

    + Texas A&M AgriLife Research

    + College of Agriculture and Life Sciences at Texas A&M University (https://aglifesciences.tamu.edu/)

    + Texas A&M Forest Service

    + Texas A&M Veterinary Medical Diagnostic Laboratory (https://tvmdl.tamu.edu/)

     

    As the nation’s largest most comprehensive agriculture program, Texas A&M AgriLife brings together a college and four state agencies focused on agriculture and life sciences within The Texas A&M University System. With over 5,000 employees and a presence in every county across the state, Texas A&M AgriLife is uniquely positioned to improve lives, environments and the Texas economy through education, research, extension and service.

     

    Click here (https://agrilife.tamu.edu/) to learn more about how you can be a part of AgriLife and make a difference in the world!

    Position Information

    The Administrative Coordinator I works under general supervision and provides administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance.

    Responsibilities:

    + Participate in the planning and execution of administrative operations.

    + May serve as the office manager.

    + Monitors office procedures.

    + Monitor the unit’s e-mail account.

    + Responsible for the marketing and communication initiatives of the unit.

    + Responsible for the units’ website.

    + Responsible for units’ social media.

    + Develops, evaluates, and ensures adherence to office procedures.

    + Reviews documents for supervisor.

    + Attend meetings or committees on behalf of supervisor.

    + Analyzes requirements for projects or initiatives.

    + Coordinates administrative tasks and workflow within the office.

    + Provides technical information regarding administrative procedures, services, or programs.

    + Applies and interprets, and/or assists in implementing management policies or operating practices.

    + Develop administrative and technical procedures.

    + Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures.

    + May monitor compliance with policies and procedures.

    + Performs special analyses and project summaries.

    + Coordinates travel arrangements and prepare itineraries.

    + Coordinates meetings, seminars, and other special events and may provide on-site support.

    + Coordinates the maintenance of files, records, office supplies, or equipment.

    + Makes recommendations for process improvements, administrative changes, or new initiatives.

    + Hire, train and supervise student workers and support staff.

    + May serve as the office receptionist. Manage and route phone calls appropriately. Responsible for checking-in visitors.

    + Performs other duties as assigned.

    Required Qualifications:

    + Bachelor's degree or equivalent combination of education and experience.

    + Two (2) years of related experience.

    + ​Knowledge of word processing, spreadsheet, database, and presentation applications.

    + Ability to multitask and work cooperatively with others.

    + Interpersonal and communication skills.

    + Planning and organization skills.

     

    What You Need to Know

     

    Salary: Compensation for this position is commensurate based on the selected candidate’s qualifications.

     

    Why Work at Texas A&M AgriLife?

     

    When you choose to work for Texas A&M AgriLife, you become part of an organization that is an established leader in agriculture and life sciences with a wide range of capabilities to meet the needs of our statewide, national, and international constituents.

    In addition, Texas A&M AgriLife offers a comprehensive benefit package including the following:

    + Health, dental, vision, life and long-term disability insurance (https://www.tamus.edu/benefits/) with Texas A&M AgriLife contributing to employee health and basic life premiums

    + 12-15 days of annual paid holidays

    + Up to eight hours of paid sick leave and at least eight hours of paid vacation each month

    + Automatic enrollment in the Teacher Retirement System of Texas

    + Employee Wellness Initiative for Texas A&M AgriLife

     

    Applicant Instructions

     

    Applications received by Texas A&M AgriLife must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.

    To be considered for this position, please attach the following materials:

    + Resume

    + Cover Letter

    + Name and contact information for 3 references

     

    All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

     

    Equal Opportunity/Veterans/Disability Employer.